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Best project management tools: our top picks


Managers are always juggling various initiatives to align people, tasks, and goals to guarantee the success of any project. However, management, by nature, is a rather difficult and stressful job since there are many dynamic elements that may easily turn any workflow into a chaotic and unorganized mess.

In this situation, reliable project management solutions, often called PM, are key. These systems provide all the features you may need, whether your project requires no more than a checklist or needs time-sensitive comprehensive planning.

Effective project management tools can have a significant impact on your business regardless of what services you provide, but choosing “the one” might not be that easy. Our goal today is to make your search as easy as possible by providing you with a list of the best project management tools that will undoubtedly help you reach all of your milestones.

Best project management tools: our detailed list

The role of project management is essential to the completion of initiatives and the growth of companies. Project management tools can be significantly beneficial to projects involving multiple team members.

With a little help from the right tool, your team can complete any task and meet any deadline in no time. You can find the best choice for your organization below.

Kerika

Kerika
FeaturesTask management, task boards, whiteboards, dashboard
ResourcesBlog
Free trialYes

Kerika is a task management tool specifically tailored for distributed and remote teams.

This provider offers a great variety of features including:

  • Smart dashboard (for keeping track of multiple projects)
  • Highlighting capability (for handling very large boards easily)
  • Task boards (for Kanban-style teams)
  • Whiteboards (for creative teams)

The last two are the main capabilities in Kerika. Both can be combined, so a single project can do idea generation and task execution in one place.

What sets Kerika apart from others is the integration with Google Apps: users can sign in with Google IDs, and any files they create or upload to boards are automatically stored in their own Google Drive, so they always remain under the ownership and control of the users.

When people are added or removed, Google APIs are used to make sure that the files are shared, or hidden, and visitors get only read access. This level of integration with Google makes Kerika really attractive to companies that are already using Gmail or Google Workspace.

Although the pricing is already very affordable, small nonprofits and academic teams are allowed to use it for free.

StartingPoint

StartingPoint
FeaturesService management, client-labeled interface, workflow automation, custom faqs, team management, file storage
ResourcesBlog
Free trialYes

StartingPoint is an easy-to-use platform that simplifies the management of projects, teams, and customers in service-based businesses.

StartingPoint offers its users a wide array of features, such as:

  • Client-labeled interface
  • Service management
  • File storage
  • Team management
  • Workflow automation
  • Custom FAQs

In addition to improving customer service and support, streamlining workflow to create efficiency, and allowing businesses to grow, scale, and increase revenue, StartingPoint helps companies delight their customers and clients by reducing the need for multiple SaaS solutions for consultants and services companies.

StartingPoint is an excellent choice, as you can implement the product in one hour, even if you aren't a techie.

Kanbanize

Kanbanize
FeaturesBoards, swimlanes, card templates, customizable board background
ResourcesCase studies, blog
Free trialYes

Kanbanize is a powerful project and portfolio management tool that allows users to visualize, organize, plan, and optimize all work management activities across the organization.

Developers can assign responsibilities to teams and collaborate with them due to a variety of features, including:

  • API
  • Collaboration tools
  • Configurable workflow and customizable templates
  • Data visualization
  • Timeline View

Founded on the premise that all processes evolve, Kanbanize can easily adapt to changes in your organization, making it a trusted vendor for more than 1000 companies and 200+ partners worldwide. Kanbanize provides the most advanced feature set as well as the most experienced support team in the industry.

Flowlu

Flowlu
FeaturesCloud CRM, project management, team task manager, collaboration tools, invoicing,agile and issue tracker
ResourcesBlog
Free trialYes

The all-in-one platform for project, task, account, and sales management – Flowlu – is another great addition for any business.

Aside from recently added multicurrency functionality and a fully updated mobile app, Flowlu also provides:

  • Multiple Currencies
  • Mind Maps
  • Email integration
  • Timesheet tracking
  • Budget and expense management
  • Invoicing
  • Project and financial reporting

Flowlu provides a comprehensive view of everything that happens in a business on a daily basis. Users may keep track of every part of their business, such as team time and effort, overall expenditures, and customer invoicing.

Flowlu is a beneficial solution for small and medium-sized teams who need to communicate effectively and manage projects and tasks as well as sales and finances.

BlueCamroo

BlueCamroo
FeaturesCRM, sales and marketing, project management, website builder, 3rd party integrations
ResourcesBlog
Free trialYes

Our next company, BlueCamroo, is a cloud-based business management tool that follows a customer's entire journey, making it a great partner for entrepreneurs and SMBs.

BlueCamroo provides a plethora of unlimited features, such as:

  • Collaboration tools
  • Reporting/Project Tracking
  • Resource and issue management
  • Client Portal
  • Gantt/Timeline View
  • Project Planning/Scheduling

Because of the patent-pending architecture, it is the most flexible CRM system available. Users can monitor their critical contacts and connections as they move from company to company and engage with contacts that can be working for multiple firms at the same time.

The system facilitates communication between users by allowing them to exchange timesheets, documents, and more. Integration of email saves time and organizes information in the system. In addition to monitoring sales information, analytical dashboards provide users with the ability to create customized reports.

Ganttic

Ganttic
FeaturesPersonalized data, ergonomic planning, adjustable overview, unlimited users
ResourcesArticles, knowledge base
Free trialYes (demo)

Ganttic is a resource planning and project portfolio management tool, providing users with an overview of their tasks, projects, and resources that lets them gain insight, efficiency, and control of the planning process.

Its core features include multiple views (a Gantt chart calendar with a high-level visual overview), optional custom fields, and flexible points of view. But that is not all. Ganttic also gives access to a variety of useful features, including:

  • Analytics and mobility
  • Budget/expense tracking
  • Collaboration tools
  • Visual resource planning/forecasting
  • Mobile app
  • Report builder
  • Time tracking

Ganttic supports every project management methodology that exists. By viewing unassigned and underutilized resources more clearly, you can improve resource efficiency, so projects can be delivered more consistently on time and within budget.

Ganttic is an excellent choice for users in every industry since it provides flexible solutions for a reasonable price.

GanttPRO

GanttPRO
FeaturesPersonalized data, ergonomic planning, adjustable overview, unlimited users
ResourcesArticles, knowledge base
Free trialYes (demo)

Since its debut in 2015, GanttPro has grown to be one of the best options on the market for small businesses needing a core project management platform.

Next to one of GanttPRO’s main features – the Gantt chart – a common project management tool that visualizes all tasks along a timeline – it also offers more common features like:

  • Task and resource management
  • Scheduling
  • Workflow automation
  • Support for Agile and Waterfall methodologies
  • Budget and expense tracking

Further, users have the option of viewing their projects in a grid view (which displays important information separately), board view (offers more flexibility with a drag-and-drop feature similar to Kanban), or portfolio view (gives you control over all of your projects from a birds-eye perspective).

In addition to the available Android and Apple app options, GanttPRO can also be integrated with Slack, Google Drive, and Jira Cloud. By eliminating the need to switch between apps, these connections will make your staff more productive.

ORGANIZING4INNOVATION

ORGANIZING4INNOVATION
FeaturesJust-in-time, experiential, and team-based learning, weekly feedback sessions, progress reporting
ResourcesBlog
Free trialNo

A proprietary online JET learning platform, Steering Wheel (formerly T4) was developed with a dream to empower innovation teams.

The company addresses the problem of high failure rates in innovation processes that many organizations experience. They do so with the help of a wide variety of features, such as:

  • Engagement tracking
  • Performance metrics
  • Reporting/Analytics
  • Collaboration tools
  • Discussions / Forums
  • Gamification

The Steering Wheel Innovation Program offers just-in-time, experiential, team-based learning and weekly feedback from an experienced innovation facilitator. Combining these elements results in innovation teams moving 3x faster and with a 5x better success rate than their industry peers.

Best project management tools: final recommendations

If you’re in need of new ways to enhance your teams' workflows, here is a short overview of the best project management software tools you might want to consider:

  1. Kerika – work management for remote and distributed teams.
  2. StartingPoint – a workflow management and customer operations platform for consultants and service-based companies and teams.
  3. Kanbanize – an online portfolio kanban software for lean and agile project management.
  4. Flowlu – an all-in-one online collaboration tool. Project and task management, finance, and invoicing software, cloud-based CRM.
  5. BlueCamroo – a SaaS business management platform that combines essential services in a single solution.
  6. Ganttic – resource planning software that helps keep track of your resources, tasks, and projects.
  7. GanttPRO – online Gantt chart maker.
  8. ORGANIZING4INNOVATION – a consulting firm that provides project management, integrated training, and innovation management services.

Best project management tools – FAQ


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