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5 best AI note-taking apps in 2025


Note-taking is one key area where artificial intelligence can make a difference. With features like automatic transcription, smart search, internal linking, and AI-assisted organization, AI note-taking apps can reduce your mental load and allow you to focus on what matters most.

The best AI note-taking apps should prioritize user experience, cost efficiency, and data privacy, so the Cybernews research team and I focused on these factors. We reviewed multiple AI note apps to find the best ones for different use cases.

Whether you’re a student conducting research for an assignment or a professional who needs to transcribe information from dozens of meetings, the AI note-taking apps in this article will boost your productivity. Below, you’ll find in-depth reviews and comparisons to help you narrow down your search for the best AI-powered note-taking tools.

Top 5 AI apps for note taking - shortlist

Top features to look for in an AI note-taking app

The most efficient note management tools support your thought process without distracting you, restricting you to specific devices, burning a hole in your pocket, or preventing you from collaborating. Here are some key features of the best AI note-taking apps:

  • AI-powered features for notes. Look for features like speech-to-text conversion, translation, generative summarization, semantic search, and grammar and spell check. These tools will speed up your note-taking process and ensure your output is well-written and well-formatted.
  • User-friendly interface. Choose a note-taking app with a clean and intuitive interface, as this allows you to focus without distractions.
  • Multi-platform support. Your notes app should be compatible with all your devices and support cross-platform syncing. This will allow you to jot down important information wherever you are and whatever device you’re using.
  • Collaboration tools. Real-time collaboration allows for group study sessions, team projects, and brainstorming. So, pick a note-taking app that allows multiple users to contribute to a document simultaneously.
  • Affordability. The features of your notes app should justify its price. I suggest comparing prices and using free trials to test apps before paying for a plan
  • Privacy. Many organizations share confidential information during meetings, necessitating end-to-end encryption and secure cloud storage on your notes app. I recommend choosing an app with an iron-clad data privacy statement.

Many of the AI features in the apps I suggest below rely on natural language processing (NLP). NLP analyzes text or speech, breaks it down into components like syntax, semantics, and context, and then applies algorithms to create helpful results, such as generating summaries or fixing mistakes.

Top 5 AI note-taking apps in 2025 – our detailed list

Below, I explore my top five AI note-taking apps of 2025. These AI tools can summarize content, organize your thoughts, and transcribe meetings — all with little to no effort required on your part.

1. Motion – best AI tool for taking notes

motion banner
Starting price:$29/month/seat
Free version:No, free trial only
Top features:Meeting recordings, transcripts, and summaries

Motion makes transcribing and summarizing your long meetings a breeze. With its AI abilities and integrations of Microsoft Teams, Zoom, and Google Meet, you’ll no longer spend unnecessary time summarizing your meetings.

Best for: Making an accurate recap of your business meetings

Top features: Motion summarizes your whole meeting in a few seconds. Thus, you can see the notes and even post-meeting tasks by agenda or calendar. Afterward, the tool schedules tasks based on your priorities, ensuring you don’t miss any deadlines. Another incredible feature that stood out to me was the follow-up emails. All attendees will get notes, summaries, and action items.

motion ai dashboard
Motion AI dashboard depicting project creation process

User reviews: Users are pretty satisfied with Motion. You’ll find claims that the tool is game-changing, boosts efficiency, and is very effortless to use.

Pricing: Unfortunately, Motion doesn’t offer a free version. Instead, you can try it for free for seven days and test out its meeting note-taking AI capabilities. If you find it useful, you can begin with the Pro AI plan that costs $29/month/seat, and switch to the Business AI deal when things become more complex. This plan stands at $49/month/seat.

2. Otter.ai – best AI transcription app

otter ai banner
Starting price:$8.33 per month
Free version:Yes
Top features:Accurate speech-to-text transcription

When it comes to transcribing meetings, lectures, or interviews, Otter.ai is my top pick. This AI transcription tool has accurate speech-to-text capabilities and allows for real-time collaboration. Otter.ai can transcribe meetings in Zoom, Google Meet, or Microsoft Teams, and it integrates with different tools like Salesforce, HubSpot, Amazon S3, and more.

Best for: Detailed meeting notes

Top features: Otter.ai’s speech-to-text accuracy and real-time transcription capabilities are unmatched. It also has integrations for enterprise solutions, calendars, and CRMs. Transcriptions can be exported to multiple formats, like TXT, DOCX, PDF, and SRT.

Otto AI dashboard
Otter.ai dashboard depicting its features, including live meeting recording, calendar integration, and more

User reviews: Otter.ai is widely praised for its accuracy and ease of use. It can transcribe with minimal errors, even during complex discussions. However, it has a 2.7-star review on Trustpilot, with many users describing experiences with bugs, poor customer service, and billing issues.

Pricing: Otter.ai’s Free plan allows 300 transcription minutes monthly but only three audio or video file imports. It’s a great way to test the software, but you’ll need a paid subscription for regular use. The Pro plan is $8.33/month, and the Business plan costs $20.00/month.

3. Writesonic – AI summarization and content generation tool

Writesonic ai banner
Starting price:$16.00 per month
Free version:Yes
Top features:Idea and summary generation

Writesonic is best known for simplifying content creation, but I think it’s also an excellent tool for note-taking. With Writesonic, writer’s block can be a thing of the past. Using multiple LLMs, including OpenAI, Anthropic, and Azure, Writesonic can summarize long articles, generate bullet lists of key ideas, and organize scattered thoughts into outlines.

Best for: Summarizing content

Top features: Writesonic simplifies note-taking by capturing complex ideas into concise summaries. It can also generate content ideas to help you overcome writer’s block.

Writesonic dashboard
Writesonic dashboard showing its SEO and content generation tools

User reviews: Writesonic has an impressive 4.8 stars on Trustpilot, where users praise its AI content generation. However, reviewers on Reddit say they need to do a lot of editing, as its AI-generated content can sound generic or robotic.

Pricing: You can use Writesonic for free, though this means limited features and only 100 credits per month. Generating content can cost up to 20 credits for each use. Its paid plan starts at $16.00/month, and gives you 100 credits per month. There’s also a much more expensive plan that costs $79.00/month and comes with 1,000 credits.

4. Jasper – AI writing assistant for marketing professionals

jasper banner
Starting price:$39.00 per month
Free version:No, free trial only
Top features:Brand voice configuration

Jasper (formerly known as Jarvis) is a writing assistant that uses NLP to generate topic ideas, suggest headlines, refine your writing, suggest content outlines, and automatically format your text for blog posts. While its tools and interface are more geared toward marketing content, Jasper is user-friendly and versatile enough for all kinds of writing.

Best for: Marketers and strategists brainstorming and fleshing out ideas

Top features: Jasper can generate ideas for blog or newsletter headlines, summaries, and suggestions for improving your writing. You can also configure multiple brand voices, making Jasper great for marketing agencies or freelancers.

Jasper dashboard
Jasper dashboard showing a marketing campaign and depicting the user asking the AI for tagline suggestions.

User reviews: Jasper is celebrated for its ability to generate high-quality copy for multiple use cases. I liked that it has a 7-day free trial, which I could even extend by another 14 days. However, some users find it expensive.

Pricing: Jasper charges $39/seat/month for its Creator plan and $59/seat/month for its Pro plan. The Pro plan lets you add up to three brand voices and enables AI image generation. There’s also a 7-day free trial, though you’ll need to enter your credit card details first.

5. Reflect Notes – secure, AI-assisted personal notes app

Reflect Banner
Starting price:$10.00 per month
Free version:No, free trial only
Top features:Interlinking notes and web content clipping

Reflect Notes is an end-to-end encrypted note-taking app with an affordable pricing plan despite its AI-powered features. With Reflect Notes, you can transcribe voice notes, generate outlines, save your custom prompts, and fix grammar and spelling errors. For personal use, this is my favorite AI notes app. It even syncs your Kindle highlights.

Best for: Personal notes, journaling, and creative writing

Top features: Reflect Notes lets you interlink notes, allowing you to create a network of your innermost thoughts. It can also clip content from the web and connect to your calendar. I especially like the fact that it uses end-to-end encryption.

Reflect Notes landing page
Reflect Notes landing page, showing the notes of the day

User reviews: Reflect Notes users enjoy its speed, AI integration, customer support, and iOS apps. On the flip side, the lack of an Android app and a monthly plan is a sticking point for many.

Pricing: Reflect Notes' pricing is simple. You pay $10.00/month (billed annually), and you instantly get access to all its features. There’s also a 14-day free trial.

The best AI note-taking apps compared

Each AI tool for notes on my list has strengths and weaknesses. Below, you’ll find an AI note-taking apps comparison table, highlighting key features of each app to help you decide which is right for your needs. Take note of each AI app’s pricing, as the cost of these tools differs widely.

ProviderCybernews ratingFree versionPricingBest forStandout feature
Motion4.3❌ No, free trial onlyStarts at $29/month/seatTurning meeting notes into actionAll-around summary and transcribing
Otter.ai4.2✅ YesStarts at $8.33/monthTranscribing meetings, lectures, and interviewsAccurate speech-to-text
Writesonic4.2✅ YesStarts at $16.00/monthSummarizing contentIdea and summary generation
Jasper4.1❌ No, free trial onlyStarts at $39.00/monthGenerating marketing ideasBrand voice configuration
Reflect4.1❌ No, free trial onlyStarts at $10.00/monthPersonal note-takingInterlinking notes and web content clipping

How did we select these AI apps for taking notes?

When choosing the best AI note-taking apps, I focused on fulfilling different purposes and fitting different types of workflows. Here are the key factors I considered:

  • Use cases. I looked for apps that can be used for quick ideas, detailed to-do lists, and managing complex projects.
  • Availability. Your notes app should be available on all your devices, so your thoughts are always accessible.
  • Reliability. I chose note apps that don’t suffer from frequent crashes or syncing issues. I specifically looked for AI app tools that are regarded as stable by the majority of users.
  • Cost. The apps on this list have varying prices. Choose a note-taking app that fits your budget and provides all the necessary features.
  • Ease of use. I wanted to recommend apps that didn’t require technical expertise. While some of these apps may have steep learning curves, they make up for it with powerful features. These tools also have modern, clean interfaces that won’t distract you while you write.
  • Collaboration. While it wasn’t always possible, I looked for apps that support real-time collaboration. This makes group assignments and team projects easier to work on.

Why choose an AI note-taking app?

Using AI productivity tools to complement note-taking greatly improves time management. AI can also cut down on errors. Here are some reasons why you may want to use AI when taking notes:

  • Automated transcriptions. Transcribing lectures, seminars, meetings, and interviews is extremely time-consuming. This is why voice-to-text apps and transcription software have been in development for decades. Now, AI has allowed these technologies to develop further.
  • Summarization. AI can transform lengthy notes into concise overviews, which is beneficial for minutes and reports.
  • Integration with other apps. No need to manually transfer notes into Google Docs or Slack. AI-powered note-taking apps frequently support integration with different apps, allowing for easier file transfer, embedding, and sharing.
  • Translation. Multilingual teams can easily collaborate with AI translations, reducing the time it takes to translate documents from one language to another.
  • Collaboration. Manual note-taking makes real-time collaboration impossible unless you pass notes between team members every few minutes. With collaborative AI note apps, creating and editing documents with your co-workers or group mates is easier than ever.
  • Automated note organization. You can use AI to automatically tag, categorize, and sort notes, which reduces the time devoted to pencil-pushing.

How to choose the right app for your needs

Choosing the best AI note-taker largely depends on how you plan to use the app.

For students

Students should consider an affordable, if not free, note-taking app with features like transcription, robust search functions, and AI-powered organization.

Even better would be note apps that integrate with your school’s software. If your university uses Microsoft Teams or Zoom for online classes, Otter.ai is a great AI transcription tool. For personal use, such as journaling, Reflect is the best choice. It’s like your phone’s notes app but with the added benefits of AI and end-to-end encryption.

For teams

For startups and smaller teams, choose a notes app with a plan that caters to your organization's size. This lets you avoid incurring unnecessary expenses.

Collaboration is another essential aspect to consider. Notion is the best collaborative AI notes tool on this list, as it allows for simultaneous editing, file versioning, activity notifications, file sharing, and access control.

Marketing teams should also consider Writesonic and Jasper, as both are designed to generate copy for ads, social media, blog posts, newsletters, and more.

For enterprises

Most of my note-taking software recommendations can accommodate large organizations through custom enterprise plans. Choose a service that can provide personalized productivity apps to accommodate as many use cases as possible within your organization.

While not as AI-focused as Writesonic or Jasper, Notion is the best tool on this list for large-scale collaboration and project management.


Other AI tools you might be interested in:


Best AI note-taking apps in 2025 - wrap up

By allowing AI productivity tools to support your note-taking process, you can significantly reduce time spent organizing, transcribing, and formatting. This allows you to focus on writing your thoughts and generating ideas.

When debating the best AI for note-taking, consider each app’s features, reliability, compatibility, and cost. Make sure you also match your use case with the software’s specialization.

In my opinion, the best AI note-taking apps are Motion, Otter.ai, Writesonic, Jasper, and Reflect. Each has its strengths, so consider your needs carefully to find the perfect app.

For accurate and live transcriptions, go for Otter.ai. Marketing professionals will enjoy brainstorming with Writesonic and Jasper. Reflect is my pick for personal notes, journals, and creative writing. And lastly, I recommend Notion if you need powerful collaboration and customization.

Give AI note-taking a try today, and watch your productivity grow.

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