There’s little doubt that digital workplace products are a must for today’s employers. Between accommodating remote and hybrid work schedules and breaking down information silos, online workplace apps can have a big impact. Yet, some solutions are better for closing specific gaps than others.
For instance, a digital workspace tool that improves communication may fail to make a dent in your company’s project management woes. Plus, the sheer number of options can muddle the waters once you start looking at all the features.
Below we’ll break down the best digital workplace products for communication, productivity, and meeting, document, project, and people management categories. After reading this article, you will have a better idea of what type of solutions may be perfect for your unique situation.
It’s not a secret that managing people is tough. That’s why there are tools and platforms to help organize the details so leaders can focus on the human elements of the job. People management solutions help improve time management, workloads, and talent development.
Optymize – scaling development teams
|Features/services||Developer talent pool, trial period, calls, matching, candidate interviews, vetting process|
|Resources||Blog, FAQ, case studies, e-book|
Optymize is a robust hiring platform that connects companies with remote engineers and developers with strong technical and communication skills who can work anywhere in the world.
It is Optymize's policy to provide a two-week trial period for candidates in order to ensure their work quality. The three main qualities tested during this time are technical ability, communication skills, and remote working abilities.
For your peace of mind, Optymize provides a shortlist of candidates, whom you can also interview yourself, a 48-hour turnaround of the hiring process, and ongoing support and regular check-ups to ensure the candidates you have onboarded are performing well in their positions.
Soon – time and assignment management for teams
|Features/services||Collaborative scheduling for work teams|
|Free version||Free for 30 days, then custom monthly or annual pricing staring at 8 Euros per user per month|
Soon is best for streamlining time management across teams. You can put in approved time off requests so employees know when a backup’s going to be out of the office or limits are at capacity. Say a department or manager caps the number of employees that can be out of the office at two per day. If there are already two team members out that day, others will know not to put in requests.
As a digital workspace, Soon is also good for managing daily tasks and priorities. Each person will know when something’s due and better anticipate how long they have for assignments.
You can try Soon free for a month and then move to a monthly or annual plan.
DeskTime- all-in-one time tracker for businesses
|Features/services||Automatic time tracking, document title tracking, automatic screenshots, cost calculation, and project billing|
|Resources||Blog, FAQs, case studies, webinars, open chat|
|Free version||Yes (plus free trial)|
DeskTime is a comprehensive time tracker designed to help businesses improve their productivity and team management. The tool provides features to track employees' time, automate team management, and minimize business losses.
It automatically tracks the time spent by employees on their computers and categorizes their internet usage into productive or unproductive activities. This functionality provides managers with insights into how their employees spend their days.
The software also tracks the titles of documents and files separately that employees work on, instead of displaying the total time spent on all files. It allows you to monitor the time that your employees spend on each task.
Another great feature of DeskTime is that it offers a mobile app to oversee team performance from mobile devices. Other useful features of this app include a private time option, work schedules, integration with third-party apps, custom reports, and access to the team’s contact information.
|Features/services||Analytics & insights, tour schedule, calendar integration, mobile app, multi-bookings, online payment|
|Resources||Blog, help center, and current news|
|Free version||Free trial|
Stagent is a revolutionary digital solution specially designed for booking agencies, artists, and managers in the music and entertainment industry. It offers complete control over rosters, allowing seamless management of bookings for musicians, DJs, and vocalists. Whether handling large or small bookings, users can efficiently manage tasks either independently or collaboratively with their team.
The platform utilizes smart technology to enhance efficiency by offering organization tools for agents and artists to excel in their roles. It connects teams on a unified platform, utilizing automated task lists to keep everyone informed and aligned with all bookings. For example, it can automate itineraries, track changes in flights related to bookings, and notify teams about the changes promptly.
One of the best features of this platform is its financial tracking, which allows agencies and artists to accept payments directly. It also monitors individual artists' earnings per show and assesses overall financial performance.
In short, Stagent is an all-in-one artist management system that helps artists, managers, and agencies in the entertainment and music industry improve their productivity and efficiency.
uKnowva - for talent acquisition, engagement, and retention
|Features/services||Manage employee HR documentation and talent development goals and progress internally or via an on-the-go platform|
|Resources||Blog, case studies, newsroom, document center|
|Free version||Free trial, then subscription, one-time, and on-premise plans with customized pricing|
The uKnowva HRMS provides a holistic HRMS to systematically hire, manage, develop, and engage employees. It has every advanced feature like E-recruitment, employee management & collaborations, dashboard and analytics, automated payroll & appraisal management, and more which can be fully customized according to the business needs. The performance management module of uKnowva automates processes and enables teams to collect data easily on employee performance.
Moreover, uKnowva HRMS takes the approach of continual education to improve retention. Employees can always benefit from better training and development, and they see it as a catalyst for growth. Another significant aspect of uKnowva HRMS software is that it comes with an all-inclusive feedback system that assists HRs to realize the factors causing and resulting in employee disappointment and discontentment. The system also helps organizations in determining the employees planning to quit soon.
You can take advantage of uKowva’s free trial to see how it can improve employee engagement and retention. From there, you’ll speak with a rep to customize your plan and pricing.
Working with others and moving milestones along requires good communication. On the other hand, poor communication can lead to unpredictability and missed deadlines. That said, when cooperation must happen between onsite and remote employees, communication may be a challenge. Even teams that work in the same office can become disjointed without the right tools for quick communication.
AgilityPortal – all-in-one remote collaboration tools
|Features/services||Employee surveys, onboarding, internal communications, recognition, and social networking|
|Resources||Knowledge base, blog|
|Free version||Free trial, then customized monthly pricing|
AgilityPortal is built for organizations with remote teams. Whether you need to onboard a group of new hires or recognize your top performers, AgilityPortal has it all. Streamline internal communications while building a remote-first culture and getting a pulse on employee sentiment.
There are a lot of features to like since this digital workspace emphasizes work, people, and information. You can also customize and scale plans as you grow. Options exist for small groups, medium-sized businesses, large organizations, and multinational enterprises.
AgilityPortal can schedule a free demo and offers a free trial so you can try it before you buy. Even the smallest plan comes with hefty resources like FAQs, news, and chat channels. Set up teams and discussion boards within minutes.
|Features/services||Bespoke business SMS solution, global reach for businesses to send SMS, SMS API for workflow automation|
|Resources||FAQs, SMS tutorials, blogs|
|Free version||No (10 free SMS) on sign-up|
SMSFactor is a French CPaaS (Communications Platform as a Service) tool that allows for professional SMS messaging. It’s designed for businesses and organizations to send SMS messages for various purposes, such as marketing campaigns, alerts, reminders, and customer communication. It enables you to reach your audience effectively, foster customer relationships, and drive sales.
In addition to a dedicated web app for sending SMS, SMSFactor provides an API that enables clients to seamlessly integrate our services into their own tools and software applications. For HubSpot integration, they offer a convenient plugin that can be downloaded from the HubSpot marketplace. Similarly, their Zapier integration can be directly accessed and utilized from the Zapier app directory. By leveraging API and integrations, clients can automate and streamline their workflows, saving valuable time and effort.
One of the best features of this platform is that it’s connected with hundreds of operators in 150 countries across the globe. It ensures global reach and allows you to send SMS to your target audience regardless of their physical location.
Tauria - next-gen video conferencing
|Features/services||Encrypted video calls from any device|
|Free version||Free starter plan, pro plan billed at $9.99 a month|
There are times when your teams need to meet, but they’re not all in the same room or location. Sometimes emails and instant messages won’t cut it, and real-time collaboration is the way to go. Tauria provides cloud-based video conferencing software to help your employees work through new ideas and overcome obstacles to project completion.
But Tauria takes an extra step by encrypting those conversations so others can’t listen in or access your data. Go ahead and discuss trade secrets or other intellectual property. No one but you and your team will know.
The best part is you can get Tauria for free and upgrade to the pro plan whenever you want.
Zuddl – virtual events platform
|Features/services||Virtual events – conferences, tradeshows, exhibitions, job fairs, board meetings, etc.|
|Resources||Blog, webinars, e-books, podcast, customer stories, knowledge base|
Zuddl’s unified platform is primarily focused on B2B marketers and conference organizers. Zuddl simplifies the event tech stack and solves for better sales and marketing collaboration, optimizes the total cost of ownership, and makes it simpler for event teams of all sizes to run event programs at scale.
Thanks to its customizable features, you can easily make your event yours by maximizing your brand visibility. Additionally, Zuddl’s powerful production studio helps you create broadcast-quality content for your virtual events without depending on external support.
This is the one if you’re looking for a platform that offers an end-to-end platform for not just virtual events but also webinars, hybrid events and in-person events.
ROI4Presenter – platform for interactive product demo and presentation creation
|Features/services||Interactive online presentation and product demo creation, lead generation and outreach|
|Resources||FAQs, blog, presentations, eBooks, video/article guides, news|
ROI4Presenter is a user-friendly app designed to create and deliver interactive online presentations effortlessly. It offers a fresh approach to working with presentations and content, making it ideal for product demos, lead generation, and outreach.
The app allows you to upload multiple types of content, such as presentations, articles, videos, podcasts, and advertisements on different platforms and receive real-time notifications when it’s being viewed or listened to. This way, you can track the performance of your content, analyze audience engagement, and gain actionable insights to achieve your goals.
Another great feature of ROI4Presenter is that it integrates with PDF formats, PPTX, YouTube & Google Drive files for seamless file hosting, and supports data synchronization with Salesforce and HubSpot CRM.
Additionally, the platform also offers automation possibilities through Zapier, allowing you to connect with thousands of apps for streamlined workflows.
|Features/services||Video management in the form of playlists, easy accessibility for meetings, demos, onboarding videos, and tech talks, quick video imports with Zoom and Google Drive integrations|
Spiti is a private video library designed for high-performing teams. It offers an internal YouTube-like experience for storing, sharing, and watching internal videos. It allows you to create sequential video playlists instead of folders, making content easily accessible and meaningful to watch.
Whether it's tech talks, meetings, onboarding videos, or product demos, you can use them to create a playlist through this platform. It’s also possible to securely share your playlists and videos with other people outside your team.
Another important feature of Spiti is that it allows you to integrate it with Google Drive and Zoom to import videos seamlessly. Additionally, it also transcribes every word spoken in the video so that you can search it anytime you want. Lastly, the platform allows you to derive more value from your team videos through advanced features such as analytics and speaker labels.
|Features/services||Customer feedback collection, feedback organization in a single place, lead capturing from feedback, ideas for new features from feedback|
|Resources||Blog, tech documents, help center, detailed roadmap|
Frill is a single-stop customer feedback collection tool that helps businesses gather and organize product feedback from their users. It provides you with a centralized platform to capture feedback and use it to capture leads and announce product updates.
What makes this tool unique is that it allows you to capture and manage feedback directly on the web. You can utilize all the collected information to identify new ideas and categorize them into topics for better organization and analysis.
One of Frill's key features is the ability to turn captured ideas into product roadmaps. It means that you can take action on the feedback received and inform users about upcoming updates and features. You can customize the roadmap as well to reflect the status and order of the features, ensuring clarity and transparency.
The tool also offers a free changelog widget with a user-friendly interface. It allows you to make announcements about shipped features and keep users updated on the latest developments. You can also embed these announcement widgets in your company's application or use them as a standalone changelog tool.
Rocket.Chat – the communications platform for organizations
|Features/services||Instant messaging and chat, team communications, collaboration, remote work|
|Resources||Resource center, blog, e-books, online sessions, forum, newsroom, developer guides|
Rocket.Chat is an open-source communications product designed to put more control in the hands of organizations. So, organizations like banks, NGOs, government offices, can have an internal chat application.
Data privacy is top-month for this platform, as it helps users selectively manage users while ensuring that data is properly managed. Rocket.chat is available on the web, Android, and iOS devices.
The application features an AI-powered translation system that makes it possible to chat in global remote organizations (in real-time) without a language barrier. So, if your team or company needs to get a chat app but doesn’t want to build it from scratch, check out the Rocket.Chat.
Mercury – a secured communications app for file sharing, calls, and messages
|Features/services||Encrypted file sharing, video conferencing, and instant messages|
|Free version||Free demo, then $20 a seat per month or $18 a month with annual billing|
Mercury is an integrated communications workspace that combines secured file sharing, video conferencing, and instant messaging capabilities. Some unique features include the ability to restrict devices per group, messaging layer security, and asynchronous ratcheting tree encryption.
All your calls, messages, and files will stay air-tight as your team collaborates asynchronously or in real-time. Mercury is built for teams in industries where data encryption and information security are top of mind. Examples include healthcare, public safety, and financial services.
Mercury has three plans, such as Mercury Workspace for smaller organizations. The other two tiers are well-designed for larger public safety agencies and international enterprises.
VoicePing – a virtual office SaaS solution
|Features/services||Multi-floor operation, workspace function management, event log, office space customization, transcription, voice translation|
|Resources||Blog, case studies|
VoicePing is a virtual office SaaS solution developed to improve the productivity of remote teams in a 2D virtual office via the use of smart UX.
VoicePing allows you to interact with a sense of closeness by sharing numerous tools at the same time, such as a conference room, screen sharing feature, or real-time collaborative whiteboard. A particular feature of VoicePing that sets it apart, however, is its ability to instantly translate transcribed text into real-time presentations. This makes it possible to share meeting materials and promote dialogue without the need for translation.
For those interested, we recommend scheduling a free personalized briefing session or testing the "free forever" plan.
Connex – virtual meeting solutions
|Features/services||Operator-assisted conferencing, web and video conferencing, day-to-day audio conferencing|
Potential users are readily available online, but reaching and onboarding them have always been a problem for small businesses. With a platform like Connex, it’s become easier for SMEs to reach more people for their business growth.
The platform offers customized, assisted conferences, virtual meetings, and hybrid event solutions. What’s most impressive with the service they offer is the availability and quality of support they provide to users.
If you’re looking for a great team of third-party experts to collaborate with in bringing your virtual conferences to life, get started with Connex.
Topia – solution for event hosts
|Features/services||Online video chat, API, Support|
|Resources||Blog, help center, updates|
Topia offers a great way to increase engagement and participation during events. As the world moves further in the direction of remote work, events, and conferences, it’s become vital to translate the interactions of in-person events into digital formats.
Topia offers a highly customizable solution for event hosts – all that’s needed is to drag and drop features you need for a specific event. The application has 4 pricing bouquets, which individually allow access to certain features.
If you are looking for an application that truly allows you to make an event yours, Topia is the answer.
Crewdle – eco-friendly video conferencing platform
|Resources||News, blog, media kit|
Crewdle prides itself as the first carbon-neutral video conferencing communications platform in the world. But they have also proved themselves worthy of the praise, enjoying an impressive 4.6+ rating across the board.
The platform uses peer-to-peer technology to maintain a serverless ecosystem. The video conferencing application works by simply connecting users rather than going through a server. The green nature of Crewdle’s operation has in no way affected its performance.
Crewdle is the video conferencing app of choice if you are passionate about eco-friendly products.
Kopano – sharing and communication software
|Features/services||Real-time collaboration, productivity|
|Resources||Release notes, blog, webinars, papers & documents|
Kopano is a sharing and communication software designed for businesses, which helps you put emails, conference calls, file sharing, calendars and meetings in one place. The open source technology helps you work smarter, as you don't need different tools to manage your daily activities as an employee. Also, you get total control of your data, either in your server or designated cloud infrastructure.
Kopano will soon release a completely new groupware: with a re-written backend and native Microsoft Outlook support it is the perfect choice for even more organizations. Beeing optimized for large-scale hosters it allows SaaS offers to their customers, but as an easily deployable container stack it still grants data sovereignty to end customers keeping their infrastructure on-premise or at Kopano Cloud partners.
With an easy-to-use interface, once you're familiar with the MS Office suite, it'll be easy to adopt Kopano to daily work life. The app has high-performance features that definitely make it worth trying out.
MyOwnConference – robust webinar platform
|Features/services||Webinar, video conferencing|
|Resources||Blog, videos, FAQ|
MyOwnConference is a browser-based webinar platform with numerous features that help plan, create, and engage with the audience. The app also provides detailed analytics to keep users informed of performance.
Unlike many other platforms of this size, MyOwnConference enjoys an impressive uptime of about 99.98%. To start with the product, no installation is required – once you have a browser, you’re good to go.
The lifetime free trial allows up to about 20 attendees. There are five pricing levels, with the least being €30 per month for 60 attendees. With €250 per month, you can host conferences of up to 10,000 people. The application also makes it easy to integrate your social media applications.
Deal Room Events – events management platform
|Features/services||Virtual, in-person and hybrid events, meetings, conferences, networking|
|Resources||Blog, resource center, help center|
Events can get quickly complicated. Deal Room streamlines processes to ensure seamless event management. The company has partnerships with many top companies like AWS, BioExpo, WoldEF.
The advanced event management technology designed by Deal Room creates engaging virtual experiences that can swiftly combine with in-person event experiences.
You can also have one-on-one meetings, capture leads, and provide customer support from the app. This is a great choice if you want an application that can do everything.
Blastream – video streaming services
|Features/services||Video conferencing, live streaming|
|Resources||Blog, knowledge base, FAQ|
A video live streaming solution with a focus on B2B ecosystem, Blastream offers a simple user interface from inside web browsers. The application operates at a scale where it seamlessly hosts thousands of participants at once without latency.
Thanks to the features and tools, users can offer professional video streaming without much investment in gadgets. You also interact with the audience during events and customize their experience.
However, unlike other video streaming services, you must negotiate a price with the seller. This reflects the astounding level of flexibility they offer. You get what works for you. You can also integrate the application directly into your company website without hassle.
flat.social – virtual meetings & events app
|Features/services||Video conferencing, gaming, interaction|
flat.social is geared towards enabling virtual social activities for remote teams. Users can easily create events, invite others, and enjoy creatively interactive conversations.
Just like you have in in-person events, you can easily move around to groups of twos and threes, greeting and networking as with regular events.
Beyond the games and social activities, teams can also use the platform to brainstorm and collaborate with others. If you're looking to create an event with spontaneous interactions and activities for attendees, this is the app to use.
Digital asset management
Every business must keep track of its assets, and what better way to do so than with DAMs – digital asset management solutions? They offer safe storage for not only your marketing content but also for all of your digital assets. What’s even better, is that by automating all of the tedious manual labor, they can even improve the creative processes and productivity of various teams.
Filecamp – solution for digital asset management
|Features/services||Granular access, multiple themes, keywords/tags, custom pages creation, custom thumbnails|
A Digital Asset Management (DAM) solution called Filecamp uses the cloud to enhance file sharing and collaboration within enterprises.
Without having to be an IT professional, Filecamp users may display and share files, manage keywords, and collaborate on files. Using a variety of download presets, everyone may be allowed to quickly download images at the correct resolution. If required, customers can also have their own unique branding and password security.
For their digital assets and brand standards, more than 1500 enterprises from across the world rely on Filecamp; you can also experience their services for free by requesting a free trial.
When it’s time to get things done, productive workplaces can keep employees on task. Digital productivity apps can track time spent on assignments and disable social media sites while the team should be working. But before you select a productivity workspace, you must know what features they have so you can align them with your goals and needs.
TimeCamp – give the green light to easy time tracking
|Features/services||Billing and invoicing, productivity tracking, project budgeting, attendance reporting, timesheet approvals|
|Free version||Yes (demo)|
TimeCamp – a free time tracker, is a great addition for companies with remote workers or clients, as it aims to provide a comprehensive yet user-friendly project time tracking solution.
You can improve the profitability of your projects, track your employees' productivity, and collaborate within your team and with your clients with accurate timesheets and detailed reports. TimeCamp's automatic real-time tracking features make it an all-encompassing project management system.
When working alone, you may begin monitoring time immediately after creating your account, or after inviting your coworkers to create TimeCamp logins if working on a team.
Loquiz - a gamification platform for team building, outdoor events, and education
|Features/services||Game creation for events, HR and team games, educational games, tour and city guides, museum guides|
|Resources||Loquiz academy, webinars, how it works guides, game consultants, blog, support articles|
|Free version||Free trial|
Loquiz is a gamification platform that’s specially designed for outdoor and event businesses. If you run such a business, you know that the behind-the-scenes preparation and logistics are the challenging parts that participants never see.
This platform aims to simplify and enhance this process by allowing you to gamify your ideas and create engaging real-world games for team building, education, and tourism. Whether it's outdoor or indoor activities, audio tours, guided tours, or hybrid events (where participants interact through video calls), Loquiz has got that covered.
To make your games more engaging, the platform allows you to incorporate different elements. For example, you can use real-world objects, time limits, tasks, questions, answers, and interactions with other players to shape how the game unfolds. There are also quick-start templates and free-to-use tasks available to help you get started quickly and easily.
For stability and reliability, Loquiz is designed with heavy professional users in mind. The platform offers overnight email support, ensuring that any issues are promptly addressed. Bugs are fixed regularly, and the platform is continuously developed to meet users' needs.
StartingPoint – operations and workflow management platform
|Features/services||Workflow management, customer operations, project management, customer onboarding,|
StartingPoint is a customer operations and workflow management platform. It’s designed for service-based companies and consultants to simplify communication, team management, helpdesk and service management, project management, and customer onboarding processes.
The platform aims to increase operational efficiency by eliminating the need for complicated solutions that consultants and service-focused teams use. It comes with a client-labeled interface that you can customize the way you want, and offer a single portal for all customers to simplify engagement.
Another great feature of StartingPoint is that it provides secure file storage for customers to upload documents that can be shared between them and your team. Lastly, it also works as a team management tool, as you can add team members to the platform to offer improved customer support.
Flowster - quick automation of repetitive tasks
|Features/services||Automate repetitive tasks, save time and resources, built-in library of SOP templates|
|Resources||Blog, help docs, training videos|
|Free version||Free trial|
Flowster is an excellent process management and workflow automation software that simplifies the task of capturing and automating repetitive processes for users. The platform is equipped with an extensive library of pre-made templates of SOP (Standard Operating Procedure) templates so that you can create process templates quickly and easily.
One of the best features of this app is that it allows you to execute processes with the help of collaborative workflows. You can assign them to one (or more) of your team members, along with a deadline for completion, and see the progress and status of each task with a click of a mouse.
Flowster also offers a recurring workflow engine that helps you ensure that critical business processes are run automatically on a predetermined schedule. It helps you free up valuable time and resources for more critical activities.
Kerika - simple and easy-to-use collaboration tool for remote teams
|Features/services||Task management, task boards and whiteboards, automatic time zone adjustment|
|Resources||Blog, support page|
Kerika is a collaboration tool that helps remote teams get more work done efficiently. The app comes with a simple and easy-to-use interface for organizing tasks, projects, and workflows. It offers customizable task boards and whiteboards to fit the needs of any project whether it's a complex team roadmap or a simple to-do list.
The tool is designed specifically for remote teams and offers many useful features, including automatic time zone adjustments for due dates, smart highlights that show only what's changed, and warnings when there are too many cards in a single column. It also lets your remote teams set work-in-progress limits to avoid bottlenecks.
Other than using board templates from the library, Kerika also allows you to create boards from scratch. You can even create your own custom templates based on your organization's standard practices.
Process Street – no-code workflow management tool for increased automation productivity
|Features/services||Activity dashboard and tracking, alerts and escalation, data mapping, live chat, mentorship|
Process Street is a process management platform that enables teams to exchange and turn fundamental procedures into powerful no-code workflows.
More than 3,000 businesses use Process Street, including Salesforce, Colliers, and Drift. As part of the platform's pillars, users will find a variety of templates and checklists that will assist them in creating and completing tasks.
Furthermore, its users may create a range of procedures, such as onboarding or tenant screening, as well as administer a team wiki and corporate manual.
Comidor - one platform to hyper-automate your business
|Features/services||Task management, customizable dashboards, topics and discussion boards, AI assistant chatbot|
|Resources||Knowledge base, blog, videos, news|
Comidor is a development and automation platform that combines enterprise low-code and hyper-automation technologies for building composable business applications.
Using an enterprise collaboration platform, people can efficiently complete their tasks, processes, and perform their work by taking advantage of the platform's advanced, built-in collaboration, productivity, and knowledge management tools.
Another great thing is that you can now start creating your customized experience using the no-code Comidor builder to create and modify your own platform dashboard.
Scrintal – organize thoughts, writings, and ideas
|Features/services||Create, organize, and connect ideas|
|Free version||Free personal plan, paid plan available at $60 per year|
You can think of Scrintal as digital sticky notes on steroids. This web app lets you and your employees map out thoughts, ideas, and works in process. So, each team member can show where their individual research is going and what creative directions they’re thinking about.
But even more importantly, Scrintal has the features to help your team organize those separate ideas. See which pieces fit together, determine which directions need to change, and tweak the concepts that aren’t quite complete.
Scrintal is still assembling a waitlist for its free and paid plans. The company anticipates an official launch soon.
Mindmesh – streamline your outstanding to-do lists and meetings
|Features/services||Centralize meeting requests, assignments, and notes for each workday|
|Free version||Free plan for individuals and small teams, $8 a month per user for larger groups|
Mindmesh is the perfect digital workspace app for teams that need to stay organized. It can get confusing when you’re working on several projects, meetings, and assignments for various contacts. Mindmesh helps teams sync all requests so they don’t get lost or forgotten.
This app integrates with other programs like Google Drive and Gmail. Your employees can also keep track of notes, updates, and to-do lists within Mindmesh. They’ll know what they need to prioritize each day and when it might be best to skip specific meetings.
Mindmesh has a forever free plan for individuals and small teams. You can always upgrade to the paid plan if your group is larger or if you’ve recently added more team members.
timeghost – time tracking for Microsoft 365
|Features/services||Time tracking, project tracking|
|Resources||Knowledge base, blog, community forums|
timeghost is a top Project Time Tracking application that seamlessly integrates with the Microsoft Office 365 suite of apps like Teams, Word, PowerPoint, etc. So, you can easily log in with an MS 365 account. The application leverages its integration to help with reminders and automation, improving workflow while ensuring data privacy.
On the timeghost dashboard, users can easily monitor the time a project is taking, the billable hours, and personal accounts, while also helping you monitor team members. Through its tools, timeghost has proven great at aiding team collaboration.
If your team has a lot to do and keeps lagging, this is the application to help without causing more clumsiness for your workflow. It will help you keep an overview about all your activities in your digital workplace.
GRID – organize, explain, and present spreadsheet data
|Features/services||Share and present spreadsheet data from multiple sources or files|
|Resources||Blog, customer stories, help center, FAQ|
|Free version||Free essentials plan, $29 a month for the professional plan with annual billing|
GRID is the next generation data tool for modern teams who need a faster, friendlier way to collaborate on numbers & data. With best-in-class hybrid documents combining numbers and calculations, text-based narrative, collaboration features and presentation capabilities, GRID empowers teams to explore and leverage the most important insights, fast.
Build visualizations with dynamic interactivity and narrative using any spreadsheet data or a database from Notion or Airtable, while keeping underlying data private. Interactive elements like sliders, input fields, and buttons let viewers actively explore any range of outcomes and gain a deeper understanding of the data, without risking accidental edits to original calculations. Collaboration with GRID is easy and 100% mobile optimized.
GRID’s flexibility makes it easy to build anything from interactive business models and revenue forecasts to beautiful marketing reports and projections, and even sales tools like price quotes and commission calculators.
Magical – automates repetitive tasks and workflows
|Features/services||Complete tasks that work with repetitive text and data entry, including messages and spreadsheets|
|Resources||Blog, help center, community|
|Free version||Free web browser extension|
Magical is a free browser extension you can add to Chrome or Edge. It helps speed up tasks you do over and over again, such as writing messages to job seekers or emails to coworkers.
Say you send out recruiting emails to potentially promising candidates each week. Magical can take basic info from their LinkedIn profiles and expand that text into engaging emails encouraging them to apply. This productivity tool also works with applicant tracking systems and other programs that sales, recruiting, and customer service staff work with daily.
Since the browser extension is free, there isn’t a plan to buy. You can download and add the extension to get started.
When most people think about accounting, they envision someone sitting at a desk just crunching numbers and statistics. However, it is much more than that. Accounting assists you in understanding and evaluating the financial information that goes into forming and managing a business; hence, the right tools may go a long way in this field when properly applied.
Saldo Apps – sales and accounting automation for small business
|Features/services||Sales and accounting digitization, financial records, bookkeeping|
|Resources||Blog, press & media|
Designed to help small businesses automate accounting and sales, Saldo Apps has the primary aim of assisting startups to focus on more core tasks.
Keeping a proper accounting and sales record is very important to achieve scale. Saldo Apps, therefore, provides the apps SMEs actually need. This app collection helps businesses easily manage their sales, finances and other bookkeeping responsibilities.
The top apps of Saldo Apps are ranked in the top 5 amongst apps in their respective categories, with over half a million users across board and a presence in 5 continents. To manage your business in one ecosystem of apps, Saldo Apps is the best choice.
|Features/services||Automated predictive analysis, RFM analysis for customer segmentation, Customer behavior forecasting, and Ad campaign performance predictions|
|Resources||Blog, whitepapers, demo showcase, documentation, and use cases|
|Free version||Free trial|
Graphite Note is a cutting-edge automated predictive analytics platform crafted for experts without any experience in data science. It allows them to unlock and utilize the power of machine learning technology for data analysis effortlessly.
By seamlessly connecting to raw data, the tool uses AI templates to automate the entire predictive process. It delivers precise answers to intricate business queries such as customer segmentation, time-series forecasting, behavior prediction, churn analysis, and lifetime value.
One of the standout features of Graphite Note is its innovative “Data Story” functionality. It allows users to create and share data stories with their team members easily. This approach simplifies the comprehension of complex insights and facilitates their practical application in business decisions.
Another great feature of this tool is that it uses AI in business analytics and allows users to generate machine-learning models with zero coding. Not only does it build and deploy the best models automatically, but it also provides clear explanations of results.
Graphite Note acts as a transformative force for SMEs aiming for rapid growth and professionals across diverse sectors. The features it brings to the table make it a versatile and invaluable solution for predictive analytics in the digital workplace.
|Features/services||Debt resolution management for lenders, contact and campaign management, legal notice management, real-time defaulter data, notice tracking through India Post|
|Resources||Blog, eBooks, webinars, case studies, whitepapers, videos, help center|
|Free version||Free trial|
Legodesk is an all-in-one debt resolution platform that’s specially designed to simplify legal processes for lenders. Some of the main features that it offers to digitize legal operations include automation, delinquency tracking, and collaboration tools.
The platform focuses on enhancing debt collections and recoveries by helping you deploy dynamic recovery strategies, eliminate manual tasks, and reduce turnaround time. It also enables you to perform contact tracking, manage legal notices with predefined workflows, and monitor defaulter data in real-time.
To identify areas of improvement in the debt recovery process, Legodesk comes with a comprehensive one-view dashboard. It allows you to monitor all the KPIs (Key Performance Indicators) related to accounts in collection, amount of outstanding debts, average age of accounts, and recovery rate.
Who hasn’t been in an unproductive meeting? Maybe the discussion veered way off track. Or, you didn’t really need to be there and didn’t have much to contribute. Meeting management workspaces make meetings more productive through organization, agendas, and action item assignments. No one should schedule meetings without these tools!
WorkstyleOS – workplace management for hybrid teams
|Features/services||Manage office and meeting space allocation from one centralized platform|
|Resources||News, blog, help center, press kit, events & seminar|
|Free version||Free one-month trial, then customized pricing|
As more teams become hybrid, there’s a greater need to manage office and meeting space. Where you had desks for each team before, now you have fewer spots to save costs and make more efficient use of the space. However, hybrid teams need to reserve meeting rooms and desks when they’re in the office.
That’s where WorkstyleOS comes in, letting employees reserve conference rooms for meetings and desks when they’ll be onsite. Plus, WorkstyleOS handles visitor and remote worker check-ins, so you know who’s coming in and who’s not.
You can try WorkstyleOS for one month at no cost. After that, pricing varies based on the features you want and choose.
CalendarAnything - a powerful Salesforce calendar app
|Features/services||View any Salesforce objects with date/time fields in a calendar view|
|Resources||Blog, datasheets, eBooks, podcasts, webinars|
CalendarAnything is a powerful Salesforce app that allows you to view any Salesforce object with a date/time field in a calendar view. It provides you with a comprehensive view of your business at a glance so that you can manage your schedules, projects, marketing campaigns, resources, and events effectively. It also allows you to manipulate Salesforce data directly from the app, and create up-to-date roadmaps, project plans, and sales pipelines.
The main features of this app include mobile compatibility, time zone support, drag-and-drop functionality, conditional coloring, calendar groups, dynamic search, and filter panels and sets. Additionally, you can also integrate it with other tools, such as Outlook Calendar, Google Calendar, Zoom+, MS Teams, and Slack.
Using this app will help you with coordinating marketing campaigns, optimizing resources, keeping projects on time and on budget, planning events with ease, and collaborating with stakeholders internally and externally.
Adam.ai – an all-in-one meeting platform
|Features/services||Integrated tools to schedule, manage, and record in-person, virtual, and hybrid meetings|
|Resources||Blog, help center|
|Free version||Free plan for individuals, then teams pay $4.99+ per user each month|
Adam.ai is a comprehensive solution for managing meetings and the content that shapes them. Organizers can create and share agendas to keep all attendees on track and steer discussions in the right direction. Besides sharing agendas, you can make decisions together and share files with remote attendees.
Additional features include setting up action items and tracking them through completion. For those who need reminders or can’t attend, there are minutes and notes that adam.ai lets you share.
Individuals can use this digital workspace for free for an unlimited time. You can use the free plan to check out the app’s features or schedule a demo with your team. Group plans start at $4.99 a month per user and go up from there.
Tracking down a bunch of files through email can be more than a pain. It’s a waste of time and can put a damper on your team’s productivity. Try a document management solution instead!
Kaagaz – scan, edit, manage, and store documents in one simple platform
|Features/services||Scan, edit, organize, and store documents in the cloud from mobile devices or a PC|
|Free version||Free for all users and platforms|
Kaagaz’s value doesn’t get better than free. You can install this digital workspace on mobile devices or a traditional PC. It helps teams scan documents and make corrections to them. In addition, employees can create file structures for better organization, and documents don’t have to take up internal memory or hard drive space.
Besides standard PDF readers and editors, Kaagaz brings image enhancement and auto edge detection features to the table. This program is an all-in-one solution for digitizing paper documents at risk of getting lost or misplaced.
Kaagaz is free whether you install it on one smartphone or multiple mobile devices and PCs.
Documil - document automation
|Features/services||Workflow orchestration, contract collaboration, document automation|
|Resources||Blog, case studies, whitepapers, product documentation|
|Free version||Free demo|
Documill is a powerful tool that automates document management, making it easy for businesses to manage contracts, workflows, and documents in a single, user-friendly platform. It allows you to streamline your sales processes, ensure compliance with approvals, and reduce errors caused by manual document assembly.
One of the best features of this tool is that it can be easily integrated with Salesforce. It allows you to access all the information you need to manage negotiations with your clients in real-time using a familiar interface. It helps you get your contracts signed faster, eliminate inefficiencies, and speed up your sales cycle.
These features make Documill an essential tool for any organization that wants to improve productivity, increase compliance, and reduce costs associated with document management.
Projects often fail when there’s a lack of planning or coordination. But these strategic moves can be challenging to pull off with hybrid and remote teams. As a result, project management tools and solutions aren’t an option. They’re something every group needs to meet objectives and milestones.
ONLYOFFICE – multi-featured system to organize every step of your work
|Features/services||Online collaboration, online office suite, archiving and retention, feedback systems|
|Resources||Forum, webinars, help center|
Onlyoffice combines the strengths of document office suites while providing solutions to their weakness. Arguably the fastest and most secure online office suite. You can easily edit text documents, presentations, and spreadsheets while seamlessly collaborating with colleagues.
The collaborative features include:
- CRM system
- Mail servers
- Project management infrastructure
The platform also gets it right by ensuring its documents are compatible with MS office formats. This makes it easy for users to import documents and continue working without hassle. This digital workplace product is to check out to step up your organization's collaborative effort.
Chili Digital - make your business’s workflows more efficient
|Features/services||Marketing, sales, and service operations|
Chili Digital is a Swiss-based company that specializes in providing digital solutions to companies of all sizes. As a HubSpot solution partner, Chili Digital offers a range of services that help businesses improve their marketing, sales, and service operations through digitization.
Chili Digital offers a range of services, including digital marketing, which helps clients strengthen their online presence and generate more leads through inbound marketing, account-based marketing, lead generation, search engine marketing, LinkedIn social selling, and content marketing.
The company also provides digital publishing services, which include producing content that resonates with audiences in various formats, such as special interest publications, customer magazines, staff magazines, and online content.
Flowlu – one-stop business management solution
|Features/services||Projects and task management, financial management and invoicing, customer relationship management, collaboration, and communication|
|Resources||Blog, help center|
Flowlu is a one-stop business management solution that provides a range of features to help businesses manage their customer relationships, financials, team collaboration, and projects.
Here’s what Flowlu brings to the table.
- Projects Management: It allows you to organize and prioritize your projects and tasks, with options like time tracking, Kanban boards, Gantt charts, custom fields, checklists, and recurring tasks.
- Financial Management and Invoicing: This feature helps you to streamline your financial processes, automate invoice and estimate generation, and track expenses and revenue.
- Customer Relationship Management: It enables you to manage your sales processes from lead management to customer communication. The features it offers include opportunities and sales funnels, email and telephony integrations, contact management, and appointment scheduling.
- Collaboration and Communication: It allows your teams to discuss projects, tasks, deals, and customers with colleagues and external users.
Overall, Flowlu provides a comprehensive and integrated solution for businesses to manage their operations and grow their business.
nTask – powerful project management solution made for growing teams
|Features/services||Project, meeting, task, team and risk management, Gantt charts, issue tracking, Kanban board, time tracking, timesheet|
|Free version||Yes (demo)|
nTask is a cloud-based online project management tool that is well-known for simplifying task supervision. It is an excellent tool for facilitating team collaboration, work management, and meeting scheduling.
Aside from managing budgets, assigning resources, defining risks and issues, and tracking team members' time, this technology also allows users to plan and manage projects. Meeting management and calendar management features are also provided by nTask through integration with Google Calendar and Outlook.
If you're looking for a tool to aid with task management, it's a great option that won’t add complexity to your workflow.
Blue – making teamwork simple
|Features/services||Manage projects and to-do lists in one simple app|
|Resources||Blog, press, community, user guide, FAQ, reviews, webinars|
|Free version||Free trial, then $50 a month or $500 a year|
Blue is an intuitive project management solution that organizes each task associated with a project. You can create and assign tasks under various projects to different team members while getting an overview of who has what on their plate.
Additional features like maps help integrate geo-location data and give visual context to moving pieces like video and location shoots. Employees can also ping each other with mentions if they have questions, need to hand off assignments, or want to engage in further discussion.
Teams can try out Blue for free to see if it meets their needs. Then, you can choose monthly or annual billing.
Best digital workplace products: final recommendations
Selecting the best digital workplace tool for your team depends on what the group needs to work on the most. It could be communication, productivity, or document management. No matter what you want to improve, there’s probably a digital workplace app for it.
Here’s a recap of the solutions we discussed above.
- Optymize – talent acquisition for scaling development teams.
- Soon – time management for teams.
- DeskTime - an all-in-one solution for businesses to track their team's productivity, automate team management, and minimize business losses.
- – an excellent digital solution that streamlines the complex process of artist management and bookings through a user-friendly platform that enhances efficiency and teamwork.
- uKnowva – enables talent acquisition and retention strategies.
- AgilityPortal – complete collaboration tools for remote teams.
- SMSFactor – a French CPaaS platform that specializes in professional SMS messaging, providing businesses with a cost-efficient solution for marketing and customer communication.
- Tauria – secure video conferencing.
- Zuddl – virtual events.
- ROI4Presenter – an innovative app that simplifies the creation and delivery of interactive online presentations to help you engage with your audience, generate leads, and optimize your content for better results.
- Spiti - a comprehensive private video library for high-performing teams that allows you to manage your videos in the form of playlists for enhanced video management and collaboration.
- Frill - a powerful online tool designed for startups, entrepreneurs, and charities for collecting and managing customer feedback, transforming ideas into actionable roadmaps, and communicating product updates effectively.
- Rocket.Chat – secure communication for organizations.
- Mercury – advanced encryption for remote and virtual communication.
- VoicePing – virtual office tools to maximize telework productivity.
- Connex – assisted conferences, virtual meetings, and hybrid events solutions.
- Topia – highly customizable solution for event hosts.
- Crewdle – the greenest videoconferencing solution in the world.
- Kopano – open source email, calendaring and videoconferencing for business.
- MyOwnConference – webinars, web conferencing and online trainings.
- Deal Room – all-in-one event management platform.
- Blastream – professional video streaming.
- flat.social – a new genre of virtual meetings & events.
- Filecamp – digital asset management solution.
- TimeCamp - feature-rich time tracking app to help gain insights into projects and tasks.
- Loquiz - a gamification platform for team building, outdoor events, and education
- StartingPoint – a great digital workplace platform to improve workflow and operational efficiency.
- Flowster – a simple yet powerful app to automate repetitive business operations and tasks quickly and easily.
- Kerika – a flexible and scalable tool that provides a complete solution for remote teams to organize their work efficiently and increase productivity.
- Process Street - no-code workflow management tool for increased automation productivity.
- Comidor - automation and software development solutions.
- Scrintal – visual organization for research and brainstorming ideas.
- Mindmesh – centralization for to-do lists and meetings.
- timeghost – time and project tracking in one place.
- Grid – spreadsheet organization and collaboration.
- Magical – automate repetitive communication tasks and workflows.
- Saldo Apps - sales and accounting automation.
- Graphite Note – a game-changing digital platform that uses AI and ML technologies to provide businesses with automated predictive analytics powers and eliminates the need for a dedicated data science team.
- Legodesk - a comprehensive debt resolution platform that simplifies the debt collection and recovery processes.
- WorkstyleOS – manage meeting and work spaces in hybrid teams.
- CalendarAnything - a powerful Salesforce calendar app.
- Adam.ai – all-in-one virtual and hybrid meeting management.
- Kaagaz – manage and organize documents from anywhere.
- Documill - a document automation product designed to simplify the process of contract management, workflow orchestration, and document automation.
- ONLYOFFICE – document management, project management.
- Chili Digital – a Swiss-based company that offers multiple digital solutions to make your business’s workflows more efficient and improve your ROI.
- Flowlu – a single-stop business management platform that allows you to manage your customer relationships, finances, team collaboration, and projects.
- nTask – online project management.
- Blue – simple and intuitive project management.