Best AI workflow builder in 2025

In the age of AI, you can deal with everyday tasks like sorting emails and scheduling appointments at a click of a button. The best AI workflow builder takes your to-do list and turns them into automated processes. With these automations, you can forget about wasted time and cluttered workflows, and focus on the bigger picture.

In this article, I’ll dive deep into the best AI workflow builders in 2025, give each one a detailed review, and share practical tips and instructions on how to use them. Keep reading to not only find the right AI workflow tool but also save a list of tasks you can easily automate.

Best 7 AI workflow builders – our shortlist

1. n8n – best AI workflow builder in 2025
2. Make – powerful AI workflow builder with 7,000+ templates
3. Flowise – best AI tool for chatbot building
4. Gumloop – flexible workflow builder for medium-sized teams
5. Zapier – popular AI workflow tool with 7,000+ integrations
6. ClickUp – AI-assisted project management and workflow tool
7. Notion AI – best AI writing assistant

What makes a great AI workflow builder?

Before I jump into the best AI workflow builders, let’s establish what makes a good tool and what criteria to look out for. The best workflow builders all share the following key features:

• AI automation. Naturally, your AI workflow tool should be capable of executing both basic and advanced automations reliably and consistently. Some common tasks that can be automated include email sorting and categorization, meeting scheduling, report generation, and job application screening.
• Ease of use. A great workflow builder should be easy to learn and use, so even the least tech-savvy members of your team can make the most of it. Good customer service is also a plus, as it enables you to quickly address any issues that pop up. Similarly, reliability is essential, as too much downtime can cut down on your productivity instead of enhancing it.
• Integrations. Your choice of workflow tool should integrate seamlessly with your existing roster of apps and systems. This reduces the time needed to switch between multiple platforms. The best workflow builders can integrate with popular apps like Slack, Notion, Trello, and more.
• Customization. Robust customization options allow you to tailor your workflow to your specific needs. A good AI workflow tool will let you set up custom triggers, define specific actions, and more.
• Analytics. Having access to data about your workflow use will show you which processes require further optimization. Advanced analytics will enable you to make data-driven decisions that further improve efficiency and productivity.
• Scalability. Your workflow tool should be capable of growing with your operations. As your team expands, it must be able to handle increased complexity and volume without sacrificing performance.
• Cost. Weigh the costs of your chosen tool against its long-term value. Consider any upfront fees, long-term subscription rates, and charges for additional features. Where possible, opt for a free trial so you can test how well the tool will handle your workflow.

Keep these features in mind as you evaluate the workflow builders I present below. Together, these key attributes contribute to the value and effectiveness you need in an AI workflow automation tool.

The best 7 AI workflow builders

In this section, you’ll find in-depth reviews of the best AI workflow builders available today.

1. n8n – the best AI workflow builder in 2025

Rating:	4.8
Starting price:	€24/month (about $25.82/month)
Best for:	Beginners and power users
Free version:	No, free trial only
Integrations:	400+

Visit n8n

n8n is a powerful, customizable, and user-friendly open-source workflow automation tool. Beginners and power users alike will enjoy its drag-and-drop interface, cross-platform compatibility, scalable architecture, and self-hosting and cloud hosting options.

I like how, with n8n’s visual workflow editor, users no longer need extensive coding knowledge to create workflows. Partnered with over 400 apps and integrations, n8n becomes the clear choice for organizations that need an easy-to-use but powerful app to add to an existing workflow.

While reviewing n8n, workflow creation proved to be a breeze. For example, it takes only a few minutes to automate the sample task of sending a Slack message every time a file is uploaded to a specific Google Drive folder.

You can get started with n8n’s Starter plan at €24/month (about $25.82/month). This basic plan covers unlimited users, but only allows for 5 concurrent executions, making it ideal for individuals looking to automate their work tasks. Organizations will benefit more from the Pro plan, which costs €60/month (about $64.54/month).

2. Make – a powerful AI workflow builder with 7,000+ templates

Rating:	4.6
Starting price:	$10.59/month
Best for:	Small organizations
Free version:	Yes
Integrations:	2,000+

Visit Make

Make, formerly Integromat, is a popular automation tool that integrates seamlessly with popular web services like Dropbox, Google Drive, and Slack. Like n8n, it has a built-in visual workflow editor that makes automation creation easy and accessible, even if you don’t know how to code.

I was impressed with Make’s 7,000+ public templates, which allow you to automate a wide range of tasks, such as adding incoming emails to a Google Sheets spreadsheet, syncing Notion databases to Google Calendar, crafting a basic chatbot for WhatsApp, and creating social media posts from your website content.

Note that this service’s pricing depends on how many operations you want to perform each month. Make defines an operation as “every time a module in a scenario performs an action,” such as reading, searching, creating, or deleting data from an app or webhook.

As such, complex automations that run often can eat up your operations limit. I recommend reviewing your plan options carefully before hitting Checkout on that order.

3. Flowise – the best AI tool for chatbot building

Rating:	4.5
Starting price:	$35/month
Best for:	eCommerce sites
Free version:	No, free trial only
Integrations:	100+

Visit Flowise

Flowise is an open-source, low-code platform for LLM (low-level machine) application development. Many users utilize Flowise to create powerful AI-powered chatbots that can automate hundreds of customer service tasks.

eCommerce sites especially will benefit from an AI chatbot. Your Flowise-built bot can answer customer inquiries about products, generate and provide product descriptions, summarize and create follow-up tasks from support tickets, and more. You can even customize your chatbot’s branding so it matches your business.

I noticed that similar to n8n and Make, Flowise has a drag-and-drop builder, though using the tool does require some knowledge of LLM orchestration. Fortunately, advanced users will enjoy Flowise’s flexible and customizable workflows, extensive library of LLM components, open-source ecosystem, and integration with existing tools.

Flowise offers a 14-day free trial with all of its plans. Small teams will enjoy the Starter plan, which comes with 1GB storage and 10,000 predictions/month. On the other hand, I recommend the Pro plan to medium-sized businesses, as users will enjoy priority support and admin role management on top of 50,000 predictions/month.

4. Gumloop – a flexible workflow builder for medium-sized teams

Rating:	4.4
Starting price:	$97/month
Best for:	Marketing teams
Free version:	Yes
Integrations:	Exact number not specified, but integrates with most tools on the market

Gumloop is a no-code automation platform that caters to all kinds of teams, whether you’re in marketing, sales, or HR. Creating a flow on Gumloop is as easy as finding the nodes you want, dragging them onto the canvas, and connecting them together.

I reviewed Gumloop’s public templates to see which tasks it can automate. Some standouts include generating blog posts from YouTube videos, screening resumes based on certain criteria, researching SEO keywords, and creating press releases.

One unique feature I found was Gumloop’s Chrome browser extension. This extension can record your browser actions and scrape web content. These capabilities pair nicely with templates that perform tasks such as extracting data from a LinkedIn profile, saving and categorizing posts, and repurposing blog content.

The major downside of Gumloop is its cost. With the Starter plan amounting to $97/month, it can be out of budget for smaller teams or solo entrepreneurs. Fortunately, Gumloop has a limited Free version that should be enough for testing purposes or small and simple task automations.

5. Zapier – a popular AI workflow tool with 7,000+ integrations

Rating:	4.3
Starting price:	$19.99/month
Best for:	Project management teams
Free version:	Yes
Integrations:	7,000+

Zapier has long been a popular automation platform, and it continues to impress today with over 7,000 app integrations. Zapier also makes AI integration easier than ever, with over 300 AI apps available, including ChatGPT, Claude by Anthropic, and Google Gemini.

Using Zapier’s drag-and-drop interface, you can make cross-platform automations such as creating to-do lists on Notion from Slack messages, turning Google Form responses to DALL-E images, and using ChatGPT to generate summaries from PDF files in your Dropbox folder.

Zapier has AI built into the platform itself, so you can start workflows just by chatting with Copilot. You also get AI suggestions to improve your existing workflows.

If you want to give Zapier a try, I suggest starting with a Free account. You get unlimited Zaps, though these are limited to only two steps (one trigger and one action). For more complex automations, opt for the Professional plan, which starts at $29.99/month. You can also scale up to a Team or Enterprise plan depending on your needs.

6. ClickUp – AI-assisted project management and workflow tool

Rating:	4.2
Starting price:	$10/user/month
Best for:	Small management teams
Free version:	Yes
Integrations:	1,000+

ClickUp bills itself as the “everything app for work,” as it boasts several productivity features, from project management dashboards to time tracking tools, collaboration tools, and, of course, workflow automation. While it certainly caters to a wide variety of needs, it does lack the sheer capabilities of more powerful platforms like n8n or Make.

I find that ClickUp’s automation is best used for smaller tasks like assigning tasks in ClickUp when a file is uploaded to Google Drive or automatically updating project boards based on status. ClickUp also has other AI-enabled features like document summarization and idea generation.

While not the most robust AI workflow creator, ClickUp is still a good project management platform, especially with its 1,000+ integrations, which include Slack, GitHub, Zapier, HubSpot, Google Drive, and Dropbox.

Another great feature is its Free plan, which allows for unlimited tasks and members. This makes it a good option for small teams or solo entrepreneurs. Users can upgrade to the Unlimited, Business, or Enterprise plans depending on their needs.

7. Notion AI – the best AI writing assistant

Rating:	4.5
Starting price:	$10/month
Best for:	Content management teams
Free version:	Yes, but no AI features
Integrations:	120+

Visit Notion AI

Notion AI is an add-on for Notion workspaces, promising to improve productivity by carrying out routine tasks and improving your writing. If you’re looking to create content more quickly, then Notion AI is the workflow tool for you.

Through the power of AI, Notion can automatically format pages, translate text, convert handwritten notes, retrieve information from all your workspaces and apps, and analyze PDFs and images. You can also expect to minimize your writing time, as Notion crafts summaries, edits your documents, improves your writing, and more.

My Notion AI review demonstrates that this tool is limited to content creation, so organizations that require more technical and complex workflows may be disappointed.

You can use Notion workspace for free and try out the integrations with Slack, GitHub, and more. However, to enjoy Notion AI, you’ll need to get the add-on, priced at $10 per seat/month for personal use, with a 20% discount if you opt for an annual subscription.

The best AI workflow builders compared

Compare the best AI workflow builders available today in this summary below.

Brand	Starting price	Best for	Free version	Top features
n8n	€24/month (about $25.82/month)	Beginners and power users alike	❌ No, free trial only	Open-source and self-hosting option
Make	$10.59/month	Small organizations	✅ Yes	Affordable subscription rates
Flowise	$35/month	eCommerce sites	❌ No, free trial only	Easy chatbot builder
Gumloop	$97/month	Marketing teams	✅ Yes	Chrome browser extension that extends platform functionality
Zapier	$19.99/month	Project management teams	✅ Yes	Huge library of 7,000+ integrations
ClickUp	$10/user/month	Small management teams	✅ Yes	Free version with limited features
Notion AI	$10/month	Content management teams	✅ Yes, but no AI features	AI writing, editing, and translation

Our methodology testing AI workflow builders

To find the best AI workflow builder, I evaluated each one based on the following key features:

• User experience (35%). I reviewed feedback from real users to find their opinions on the platforms’ ease of use, intuitiveness, and overall satisfaction. It was important to shortlist only no-code and low-code tools, as these provided the most accessibility to AI workflow building.
• Pricing (25%). I checked the pricing plans of each tool and assessed them for affordability and value. I also looked at how transparent their pricing structure was and investigated if there were any hidden charges or add-ons. I also checked scalability; it was essential that these tools have business or enterprise plans.
• Features (25%). I looked at the key features of each platform, ensuring that each one supports customization and integration. I also prioritized tools that were known to be reliable and consistent in their performance, as I believe constant uptime is a necessity when it comes to productivity tools.
• Support (15%). I reviewed the options and quality of customer service offered by each service. I checked if they have help resources available (such as FAQs and documentation) and whether they have live chat support. I also reviewed user input regarding feedback time for inquiries and troubleshooting.

What is an AI workflow builder and how does it work?

AI workflow builders automate repetitive tasks, freeing up your time and allowing you to focus on the bigger picture. By utilizing AI, you can schedule social media posts, sort incoming emails, and build customer support chatbots to ensure maximum efficiency.

These workflow tools also integrate with hundreds of third-party productivity apps like Slack, Microsoft Teams, Google Drive, Dropbox, OneDrive, and more.

Each workflow automation platform makes use of different technologies. For instance, n8n employs node-based architecture to structure workflows. The tool itself is built on Node.js, a JavaScript runtime environment, enabling the platform to run workflows at scale.

The process for creating workflows on these platforms may vary, but generally, you only need to drag and drop elements to a canvas. From there, connect the elements to each other. You should have the bare bones of a workflow as a result.

To make automation creation even easier, these platforms offer templates that not only function as proof of concept but also serve as the backbone of your own workflows.

Benefits of AI workflow builders

AI workflow builders offer your organization several advantages:

• Time efficiency. By automating tasks, you save time on task assignment, execution, and review. You can automate jobs that range from simple, like email categorization, to complex, like responding to customer service inquiries.
• Cost efficiency. Reducing manual work means reducing labor costs. AI tools also have consistent uptime, meaning you don’t need to worry about paying for multiple shifts.
• Accuracy. AI can reduce human errors in routine jobs. Though not yet perfect, AI can precisely and consistently follow instructions, minimizing mistakes in areas like data entry and processing.
• Scalability. As your business grows, so do the complexity and volume of your tasks. AI workflow builders are equipped to handle your expanding organization without the need to hire additional staff.
• Focus. By automating tasks, you free up yourself and your employees for higher-value work, such as idea generation, strategy planning, and relationship-building. Fewer tasks also mean less chance of burning out, allowing you to perform at your best.

How to use an AI workflow builder (step-by-step)

In this section, I’ll walk you through the step-by-step process of making your own workflow. For ease of use, I’ve chosen n8n as my platform as it’s one of the most user-friendly workflow tools available.

This is the task I want to automate: “When a file is uploaded to Folder A, add a new row to Google Sheet with the name of the file.”

1. On your n8n dashboard, click “Create new workflow.”
2. Add your first node. Simply search for the node you want or look through all of the options available. In my case, I chose “Google Drive” with the trigger “Changes Involving a Specific Folder.”
3. Add your next nodes and configure each one. For my example, I chose “Google Sheets” and “Append or Update Row.”
4. That’s it. All that’s left now is to click “Test workflow” so you can see your automation in action.

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Final word on best AI workflow builders

The best AI workflow builder for you depends on what you’ll need it for. All of the platforms on our list have excellent features, reliable and consistent performance, scalable plans, and user-friendly builders. Top of our list is n8n, thanks to its robust set of features and easy drag-and-drop interface. This AI workflow tool can make complex automations and integrate with hundreds of apps.

Alternatives to n8n are Make, Gumloop, and Zapier, as all of these have excellent automation customizability. For building chatbots, opt for Flowise. Writing and project management teams, meanwhile, will enjoy Notion and ClickUp.

Setting up your workflow is as easy as choosing the elements you want and dragging and dropping various elements and connecting them to each other. With modern automation technology, you can free up your busy day, focus on more valuable tasks, and bring your team’s efficiency to new heights.

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