Best hosted email providers in 2025

For small businesses, using generic email services is no longer practical. Hosted email services are more cost-effective, secure, and versatile. Additionally, a generic address like @gmail.com or @yahoo.com can look unprofessional and less trustworthy and have a chance of ending up in the spam folder.

I tested several business email hosting providers to make choosing the right hosted email service easier. Here, I list the top 6 business email hosting providers in 2025. So, whether you're starting fresh or already have a website, you'll find the right option in this review.

Best email hosting for your business in 2025

1. Google Workspace – best email hosting provider overall in 2025
2. Microsoft Email – email hosting for small and large businesses
3. Hostinger business email hosting – cheap business email hosting
4. Proton Mail – secure email hosting
5. Zoho Mail – email hosting with many additional features
6. DreamHost – user-friendly email hosting

Best business email hosting services – detailed review

To help you find the best email hosting, I evaluated over two dozen top hosting providers, selecting those with solid storage, useful features, and competitive pricing.

1. Google Workspace —- top email hosting provider in 2025

Rating:	4.8 ★ ★ ★ ★ ★
Price per mailbox:	From $7.00/month
Mailbox storage:	From 30GB
Money-back guarantee:	❌ No, but 14-day free trial
Key features:	Google Calendar, Drive, Meet, Docs, Sheets, Gemini App

Google Workspace, formerly G Suite, is a leading choice for email hosting due to its security and scalability. It offers advanced security features like phishing protection and encryption. And since it's a cloud-based platform, it easily adapts to growing user bases.

Here’s what you get with Google Workspace email hosting:

• Dedicated Gmail, Drive, and Docs apps on mobile devices, so you can work on the go.
• Advanced spam filtering, phishing, and malware protection to protect your inbox from malicious intruders.
• At least 30GB of cloud storage per user, enabling secure file sharing and backup across devices.
• Gemini AI tools to increase your productivity. It can help you write professional emails and take notes during video conferences.
• Summary Cards feature in Gmail, automatically displaying essential information at the top of your inbox, such as order tracking, event invitations, travel details, bills, and promotion.

My experience hosting email on Google Workspace was enjoyable. The interface was easy to navigate, and I loved using Google Docs and Sheets.

However, the offline access seemed limited. While I could view and edit Google Docs and Slides offline, some advanced features weren't available without an internet connection. Also, I didn't like that Google collects user data for personalized ads, as this may concern some privacy-conscious users.

2. Microsoft Email for businesses and larger organizations

Rating:	4.7 ★ ★ ★ ★ ★
Price per mailbox:	From $4/month
Mailbox storage:	From 50GB
Money-back guarantee:	❌ No, but 1 month free trial
Key features:	Microsoft 365 Business apps (available with a higher-tier plan)

Microsoft Email is yet another great solution for large businesses managing multiple projects, though it’s also great for anyone who wants a professional email service.

Here’s what you get with Microsoft email hosting:

• Collaboration tools like Outlook Groups for shared inboxes and calendars, Yammer for social media-style team communication, and SharePoint integration for document sharing.
• Advanced email capabilities, including support for multiple email accounts, efficient inbox organization with Focused Inbox, and powerful search functions to locate messages quicker.
• Two-step verification and single-use codes for enhanced account security.
• Microsoft Copilot, which drafts emails, organizes inboxes, and provides suggestions to enhance productivity.
• AI that detects anomalies in email patterns, prevents phishing attempts, and automatically removes malicious emails if they are marked as threats after delivery.

After using Microsoft’s email service for a while, I can say, that it is excellent if you already use its other business tools, such as Microsoft Word or Excel. But keep in mind that it’s designed for larger teams. So, while individuals and small teams can use it, the extra features might feel overwhelming.

3. Hostinger business email hosting for budget-conscious users

Rating:	4.9 ★ ★ ★ ★ ★
Price per mailbox:	From $0.59/month
Mailbox storage:	From 10GB
Money-back guarantee:	✅ Yes, 30 days
Key features:	Auto-configuration, automatic email functions, detailed logs

Visit Hostinger email

Hostinger’s business email is a budget-friendly solution for those who only need a business email or want to switch providers. It offers strong security, ease of use, and plenty of storage, with the option to upgrade for even more space. Compared to the email included with Hostinger’s web hosting plans, this package provides significantly more storage space.

Here’s what you get with Hostinger business email hosting:

• Ability to send 1000 emails per day and 10GB of cloud storage.
• A clean, intuitive interface with essential features, such as drag-and-drop attachments, spam filters, and customizable folders and labels.
• Various protocols for seamless integration with third-party email clients like Outlook, Thunderbird, and Apple Mail.
• Auto-replies for out-of-office notifications, email forwarding to multiple accounts, and a Catch-All feature that captures messages sent to incorrect addresses.
• Access logs and action tracking for monitoring account activity and ensuring security.

After using Hostinger to host my email for a while, I had a genuinely positive experience. I especially liked its hPanel interface, which made it easy to manage my email settings, create aliases, and set up auto-replies. However, while it is one of the cheapest alternatives, its most affordable plan is limited. It only gave 10GB of storage, which can be a drawback for larger businesses.

4. Proton Mail for robust security

Rating:	4.9 ★ ★ ★ ★ ★
Price per mailbox:	From $0.00/month
Mailbox storage:	From 1GB
Money-back guarantee:	✅ Yes, 30 days
Key features:	Proton Calendar, Drive, VPN, Pass, Wallet

Visit Proton Mail

Proton Mail is another great choice for hosting a professional email. It’s known for its solid security and end-to-end encryption.

Here’s what you get with Proton Mail hosting:

• A modern, user-friendly interface with customizable themes and layouts.
• Features like auto-reply, catch-all email, and contact groups that make communication easier.
• End-to-end email encryption, ensuring only the intended recipient can read your emails.
• Proton Scribe, an AI-powered writing assistant that helps you write and proofread emails while maintaining privacy.
• Ability to send encrypted emails with passwords for added security.
• Temporary email addresses to protect your primary address from spam or unwanted exposure.

While using Proton Mail, I noticed a big leap in security compared to other standard email hosting services. The interface was also really simple and easy to use, so beginners will find their way around it easily. However, it's a bit more expensive than other providers and lacks integration with other popular workspaces.

5. Zoho Mail – free email hosting provider

Rating:	4.4 ★ ★ ★ ★ ☆
Price per mailbox:	From $0.00/month
Mailbox storage:	From 5GB
Money-back guarantee:	✅ Yes, 45 days
Key features:	Offline access, email recall, SecurePass email

Visit Zoho Mail

Zoho Mail is an excellent choice if you're looking for a free email hosting service. It offers some impressive features and is free for up to five users. Meanwhile, its Premium and Business options are also reasonably priced and provide good value.

Here’s what you get with Zoho Mail:

• Mobile apps for iOS and Android allowing you to manage emails, calendars, contacts, and files from anywhere.
• Email attachments up to 250MB in size, so you can easily share photos and videos with your colleagues over the email.
• Offline access, which lets you read, compose, and reply to emails without an internet connection while storing emails locally in the browser.
• Email recall to safely withdraw sent emails within 30 minutes (or 24 hours for administrators) from recipients within the organization.
• SecurePass email, which protects your emails with passwords to ensure security.

When I tried out Zoho Mail's free version, I could use my domain name and set up mailboxes for up to five users. On top of that, the interface was well-designed, and I could easily navigate the platform. However, I didn't like how Zoho integrates with other programs. It requires more setup and configuration, which can be time-consuming for some users. Also, remember that the free version doesn't have many extra features, and you need to buy premium plans for them.

6. DreamHost – email hosting with beginner-friendly interface

Rating:	4.4 ★ ★ ★ ★ ☆
Price per mailbox:	$2.59/month
Mailbox storage:	From 25GB
Money-back guarantee:	✅ Yes, 97 days
Key features:	Ad-free webmail, various inbox filters

Visit DreamHost

If it's your first time hosting an email service, don't worry – Dreamhost makes it easy. Its email hosting service is known for its user-friendly control panel and robust security features, so your private data will be safe.

Here's what you get with Dreamhost Mail hosting:

• Custom-built control panel that is designed to be easy to use and navigate.
• Built-in ad-free webmail, which automatically ensures your email inbox isn't flooded with advertisements.
• Spam, Virus, and Phishing filters that protect your inbox from various online threats.
• Streamlined organizational tools that let you drag and drop messages between folders in webmail and route messages using custom aliases.

While hosting an email service with Dreamhost, I especially liked its interface. I could easily navigate and manage my emails, set up filters, and organize messages. Also, the drag-and-drop functionality for moving emails between folders was handy since it helped me keep my inbox tidy. However, I didn't like that the email hosting doesn't come with Dreamhost's cheapest hosting plan. This means I had to purchase it as an add-on, which can be a letdown if you're on a tight budget.

How I tested and ranked the best email hosts

At Cybernews, we follow a comprehensive and transparent hosting testing methodology to help you understand how we review and rank our top providers. I first assessed market leaders and eliminated providers that did not offer appropriate email hosting services. I then compared the top contenders to pick providers that include email hosting services and ranked them according to such aspects as email accounts and storage per user, features, ease of use, and pricing. Here are the key factors I used to determine the final score:

1. Business suitability (30%). I assessed how well each provider caters to business needs, considering factors like storage, the number of email accounts, uptime reliability, customer support, and security features.
2. Features (30%). I also reviewed the providers’ email hosting features. Essential tools like autoresponders, filters, and mail forwards are must-haves. I also looked for more advanced offerings such as anti-malware and anti-spam protection to ensure robust security.
3. Ease of use (30%). I paid close attention to providers' email setup and management processes. I made sure the dashboard is easy to navigate and all features are accessible. I also checked whether the provider offers email migration.
4. Price-to-quality ratio (10%). When selecting the best email hosts, I focused not just on affordability but also on the value you get for your money, looking at how well the service performs and the range of features included in the price.

Based on how well the providers did in terms of email accounts and storage, features, ease of use, and pricing, I compared and ranked them to provide you with well-rounded and credible recommendations for the best email hosting services.

What is business email hosting?

Business email hosting lets you create and manage email accounts using their own domain name. This means that instead of using @gmail.com or another generic domain, you can fully personalize it to suit your brand.

However, it's not just about a professional appearance. It also enhances security with encryption and malware protection, while helping to build customer trust, as clients are more likely to take your business seriously.

Do I need email hosting?

It all depends on the nature of your business and how you use email. For certain companies, having a professional email is essential, while for others, a free email service might be enough.

Since a branded email helps build customer trust, businesses such as eCommerce stores, email marketing platforms, and event organizers can benefit from having a custom domain. It helps them avoid looking suspicious. On the other hand, freelancers and small businesses that don’t heavily communicate over email can freely use email services like Gmail or Outlook.

Also, keep in mind that you can host your own email service if you have your own server. However, this will require technical knowledge and be more complicated than getting third-party email hosting services.

Final thoughts

A domain-based email is vital to project professionalism and credibility, whether you're an online business owner or a freelancer. With so many providers available, selecting the best one can be challenging.

After reviewing and testing leading email hosting services, I found that Google Workspace performed the best. It's budget-friendly, packed with features, simple to navigate, and even includes Gemini AI tools to increase productivity. However, remember that it depends on your needs, and different providers might work better for you in various situations.

FAQ