Best Business Password Managers in 2023
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Miglė Vosyliūtė
Writer
Whether you’re a small startup or a bigger enterprise, you need a password manager for your business. Keeping all your most important passwords on a shared Excel sheet can only last so long – it can be easily leaked or fall into the wrong hands, with all your trade secrets getting compromised. And sending your colleague a password via Slack is a serious breach of any security protocols.
An enterprise password manager will keep all your corporate passwords in one place, and encrypt them in both personal and shared vaults. Besides, good business password vaults also include such features as security audits, Single Sign-On, and an admin control panel for easy permission and access management.
To help you find the best password manager for your company, we tested and reviewed numerous password managers based on their security profiles, features, and pricing. Below is a list of the best business password managers in %%currentyeary%%. Continue reading to find out more.
Top 5 enterprise password managers
- NordPass – best business password manager
- RoboForm – top service for managing passwords across business teams
- 1Password – best paid business password management service
- Keeper – the most secure password vault for companies
- Dashlane – flexible and safe business password vault
Best corporate business password managers – our detailed list
Finding the best password manager that suits your company's needs might be a real struggle. It really depends on the size of a business, too: a medium-sized company might need something more, or something else than a small business. With this in mind, we compiled a comprehensive list of the best corporate password-managing solutions. While testing, looked into what kind of business features the password managers offer, how many users can be onboarded at once, whether they provide optimal business-level security, and how easy it is to use and share passwords on a large scale.
1. NordPass – top business password manager in 2023
| Subscription plans: | Business, enterprise |
| Free version: | Yes |
| Platforms: | Windows, macOS, Linux, Android, and iOS |
| Current deal: | 🔥 Get NordPass now! 🔥 |
NordPass is the best password manager for businesses. It is extremely secure, and allows for easy password management – you can create, share, and manage password permissions with just a few clicks. With advanced encryption, user activity logs, and easy-to-use apps, NordPass is truly a one-of-a-kind enterprise password-managing solution.
Security. NordPass uses the next-generation xChaCha20 encryption protocol to encrypt your company’s passwords and other sensitive information. You can enable 2FA for more secure logins. There is also a data breach scanner, which will monitor the web for any leaks or compromised login information.
Features. You can use the NordPass password generator to create strong passwords. The password health checker will routinely audit and inform you about old or insecure passwords. All NordPass apps and extensions come with a handy autofill feature, and sharing passwords with individuals or groups is easy – you can also manage the level of permissions.
Ease of use. NordPass is easy to integrate into any system – it has applications for all major operating systems. It’s a cloud-based password manager, so any updates will automatically sync across all employees’ accounts. Admins also get access to user activity logs. If there are any issues with the application or you have general questions, NordPass also provides 24/7 customer support.
Pricing. NordPass pricing plans for business start from $3.59/month per employee. You can self-checkout for up to 250 members, or schedule a 30-minute demo call to discuss the pricing options for enterprises.
Check out NordPass to find out more about its features.
2. RoboForm – best password manager for large corporations
| Subscription plans: | Business, enterprise |
| Free version: | Yes |
| Platforms: | Windows, macOS, Android, and iOS |
| Current deal: | 🔥 Get RoboForm now! 🔥 |
RoboForm is a great password manager for medium and big companies. It has centralized employee onboarding and policy deployment features to help manage many people.
Security. RoboForm uses AES-256 encryption to secure your business’ passwords. It also lets admins easily monitor and customize access to passwords and secured files based on the employee’s role, as well as set security policies for the entire company. Roboform supports both 2FA and the single sign-on (SSO) feature that makes access to multiple independent platforms with a single ID possible.
Features. Using a CSV file import option, you can easily create individual accounts or password vaults for all employees at once. Users can store logins to websites and applications, contacts, bookmarks, and other business-related data. All of this data can be securely shared across teams and/or individuals. RoboForm for business also performs regular audits, offers dark web monitoring, and provides general security reports.
Ease of use. RoboForm offers centralized and automated employee onboarding options and is available to use with all operating systems. If you run into any issues along the way, you can always get support via phone or chat.
Pricing. You can get RoboForm for business for $22.95/year per user. It offers 1-year, 3-year, and 5-year subscription packages priced based on the number of employees. Also, each plan comes with training webinars and materials to help you get started.
Check out RoboForm to read more about its features.
3. 1Password – offers free family accounts for all employees
| Subscription plans: | Team, business, enterprise |
| Free version: | Yes |
| Platforms: | Windows, macOS, Linux, Android, and iOS |
| Current deal: | 🔥 Get 1Password now! 🔥 |
1Password is a near-perfect enterprise password manager – it allows full-scale monitoring of your company’s most sensitive data, easy on- and offboarding, as well as provides free family accounts for all employees.
Security. 1Password for business supports 2FA and SSO, as well as allows to delegate administrative responsibilities to trusted members and customize user access. There’s an option to create custom policies and rules, as well as monitor user activity.
Features. There’s an option to get custom reporting to identify potential information security threats before they happen. This business password manager continuously checks for data leaks and automatically calls to secure exposed data points. Secure password sharing, autofill, and password health monitoring as well as an insights dashboard are also available.
Ease of use. One of the 1Passwords’ biggest advantages is the easy integration of the most widely used work applications. With no major efforts, employees can make quick and secure sign-ins on all popular platforms. You can create guest accounts that automatically expire after a specified period of time. If you encounter any issues, you can consult support directly, browse the FAQ pages, or search the community forum for answers.
Pricing. Business owners can get 1Password from $7.99/month per user. Also, there is a free 14-day trial that you can use before purchasing a subscription plan.
Visit 1Password to learn more about its features.
4. Keeper – premium security features for business password vaults
| Subscription plans: | Business, enterprise |
| Free version: | Yes |
| Platforms: | Windows, macOS, Linux, Android, and iOS |
| Current deal: | 🔥 Get Keeper now! 🔥 |
Keeper password manager offers excellent security and management services for businesses. It offers a comprehensive and efficient tool for managing secure access – setting up and removing users is a really quick process with Keeper.
Security. This password manager employs zero-trust and zero-knowledge architecture, so no one except you and employees has access to the stored information. Additionally, it has a dedicated admin console that distributes and manages Keeper accounts within your company. You can enforce password security, 2FA, or fully customize role-based access to sensitive data.
Features. It provides private vaults for each employee to securely store and access passwords, private client data, and important files. Keeper business plans include password security audits with comprehensive reports, as well as user activity monitoring. You can easily share folders within teams or the whole company, and use a password generator to create strong and unique passwords. Autofill is also available.
Ease of use. Keeper is available for all major operating systems and is easy to implement. Simple design, personal encrypted vaults for every user, and team management features allow for efficient and secure password management for your whole organization.
Pricing. Keeper for business costs $1.46/month per user and is billed annually. You can directly purchase the password vaults for up to 100 employees on Keeper’s website. If your company is larger, you should contact the sales for the best deals.
Visit Keeper password manager to learn more about its features.
5. Dashlane – keep personal and business password vaults separate
| Subscription plans: | Team, business |
| Free version: | Yes |
| Platforms: | Windows, macOS, Android, and iOS |
| Current deal: | 🔥 Get Dashlane now! 🔥 |
Dashlane is an easy-to-use and highly flexible password manager for teams. Its Smart Spaces feature is great for managing business passwords, while also giving the opportunity to have a separate password vault for personal use.
Security. Dashlane uses AES-256 encryption and has both two-factor authentication (2FA) and universal two-factor authentication (U2FA) options. Moreover, the password manager is compatible with SSO integration, so employees can simplify their sign-in processes and improve work productivity.
Features. Employees get individual password health scores for personalized protection – an overview of weak, reused, and compromised passwords. Dashlane also makes it easy to securely share passwords within the company. Dashlanes’ business plans also include audit logs, dark web monitoring, as well as a VPN for Wi-Fi protection.
Ease of use. Business admins can directly pinpoint password-related problems, make a call for action, and monitor the changes. Dashlane is available as a web-based password manager and also has mobile applications. Business clients also get on-demand phone support.
Pricing. Dashlane business price starts from $8/month per employee, you can first try its service free of charge. The free trial setup takes merely 3 minutes.
Visit Dashlane to find out more about its features.
6. LastPass – manage all business passwords from a single place
| Subscription plans: | Team, business |
| Free version: | Yes |
| Platforms: | Windows, macOS, Linux, Android, and iOS |
LastPass is a truly professional tool to help you control all business passwords from one place. It enables simple sign-ins and quick password sharing among an unlimited number of company members.
Security. LastPass uses AES 256-bit encryption and operates under a zero-knowledge security policy. The admin panel also offers a bunch of useful features: reports on employee password management behavior, 100+ customizable security policies, and multi-factor authentication (MFA).
Features. With LastPass, each user gets a personal vault from which they can create, share, and store passwords. There is also a possibility to securely share data with partners and clients. You also get data breach monitoring and secure workstations that allow passwordless logins for your employees. In addition, password security audits and reports are available.
Ease of use. You can use LastPass anywhere – on desktop and mobile devices, and with the most popular operating systems. Group management allows for easy on- and offboarding. Besides, if you run into any issues along the way, LastPass’ customer success managers are there to help.
Pricing. The cost of this password manager for businesses starts at $6.00/user per month and has a 14-day trial that is free of charge. You can also get extra features for an additional monthly price per user.
Visit LastPass to check its features and pricing plans.
7. Zoho Vault – cheapest password manager for enterprises
| Subscription plans: | Team, enterprise |
| Free version: | Yes |
| Platforms: | Android, iOS and browser extensions for Chrome, Firefox, Safari, Edge, Brave, and Vivaldi |
If you’re looking for a very affordable password management solution for your business, Zoho Vault is the one. It has multiple different subscription options that provide different features for simplified sign-ins and password sharing.
Security. Zoho Vault provides rock-solid security with multi-factor authentication (MFA). Additionally, all stored information on the password vault is encrypted with an AES 256-bit cipher. It also offers hassle-free logins for employees with the single sign-on (SSO) solution. Zoho Vault has been successfully tested against various vulnerabilities like cross-site scripting (XXS) or SCL injection.
Features. This password vault has comprehensive security reports on user access, sharing behavior, and password hygiene. If you have any suspicions, you can easily grant or revoke access to any account.
Ease of use. Zoho Vault offers dedicated password vaults for teams with access to relevant credentials. You can add user accounts in bulk by using Active Directory or LDAP and control role-based access via the centralized admin panel.
Pricing. Zoho Vault is the cheapest business password manager on this list. Its price starts from $0.90/month per user. However, you only get advanced features with its premium enterprise subscription packages – you can try them for 15 days for free.
Check out Zoho Vault to learn more about its features.
8. Passbolt – customizable business password vault
| Subscription plans: | Business, enterprise |
| Free version: | Yes |
| Platforms: | Browser extensions for Chrome and Firefox only |
Passbolt is an open-source password manager that IT professionals can easily customize according to their business needs. It’s a great tool if your company needs flexibility, simplicity, and quality services.
Security. This password manager offers multi-factor authentication (MFA) to add an extra layer of protection to your data. You can also manage access based on roles, as well as manage groups and individuals from a security dashboard.
Features. Passbolt allows you to create and categorize folders, both private and shared. There are also autofill options, as well as the possibility to create and share encrypted notes. Unfortunately, advanced audit logs are still in development, along with password policies. Nevertheless, SSO is available for Microsoft and Google accounts.
Ease of use. You can choose whether to self-host Passbolt on your servers or use their cloud services. In any case, the installation will be on-premises and a fast process. Are apps for mobile devices, as well as a browser integration – no desktop apps exist as of yet.
Pricing. The price starts from $10.16/month per 5 members. You can self-checkout for up to 250 users or get in touch with the sales department to get tailor-made offers for larger enterprises.
Visit Passbolt to find out more about its features.
How we test and review business password managers
All business password managers differ in terms of their service quality and available features. We have carefully tested numerous password managers and picked only the premium services. Providers in our list were selected based on the following criteria:
- Security and controls. The selected password managers offer nothing less than industry-standard encryption such as AES and additional features such as 2FA, SSO, and admin panels, and controllable access and sharing functions. security of your enterprise.
- Business features. Besides the usual password manager features such as autofill and password generator, we look for providers that also offer security reports, user activity monitoring, user management controls, and data breach monitoring.
- Ease of use. The onboarding and offboarding process must be fairly easy and quick – it’s best if it is automated, centralized, and allows group onboarding. The password manager must also be compatible with various devices and operating systems since businesses rarely stick to one type of device. Customer support must be accessible at all times, too.
- Export/import options. We picked password managers that give a wide selection of export/import options for a quick and efficient solution. It’s highly important if you decide to switch from one service provider to another or if you need to act quickly in emergency situations.
- Value for money. Password management solutions for businesses usually require more resources and customization which, in turn, lead to higher prices. However, we have selected password managers that have great price-quality ratios and offer flexible subscription plans.
Best business password managers compared
| NordPass | RoboForm | 1Password | Keeper | Dashlane | LastPass | Zoho Vault | Passbolt | |
| Rating | ||||||||
| Encryption | xChaCha20 | AES-256 | AES-256 | AES-256 | AES-256 | AES-256 | AES-256 | AES-256 |
| Password sharing | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Security audits | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| 2FA | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Price per user | From $3.59/moth | From 22.95/year | From $7.99/month | From $1.46/month | From $8/month | From $6/month | From $0.90/month | From $15/month |
Best password manager for business Reddit users recommend
- NordPass – the best business password manager by Reddit
- Keeper – liked by Reddit users for business security
- Bitwarden – allows self-hosting for business
Reddit is a place where you can get all kinds of advice, and business password managers are no exception. To provide a well-rounded picture of what people are looking for and what they use, we took a look at Reddit as well.
Reddit users like NordPass because of its next-gen security measures and easy scalability – the subscription price depends on how many users you want to connect. Besides, a functional autofill, unlimited passwords, and an easy-to-use password-sharing feature are always essential for a business of any size:
Keeper is another password manager for a business that gets mentioned a lot on Reddit. It is easy to use, and the most-liked feature is multi-factor authentication. Here’s what else people say about Keeper:
And last but not least, Bitwarden also gets recommended quite frequently. Redditors praise the possibility to set up a self-hosted vault, which allows for maximized security. 2-factor authentication, shared storage vaults, and general ease of use are some other factors that Reddit’s business people like.
If you’d like to see for yourself what Reddit users recommend, we suggest taking a look at some security-related subreddits, such as r/sysadmin or r/AskNetsec. We also used these and some other business security-related threads to compile this list of Reddit-recommended business password managers.
All in all, taking regular users’ opinions into account when choosing the best password manager solution for your business could be helpful. You can find genuine accounts of success stories, as well as what features don’t work as well as you might’ve hoped.
What to look for in a password manager for business?
It doesn’t matter if you have just started or have been looking for a good business password manager for a long time now – there are so many of them that it’s quite hard to choose the one. To make the choosing process easier, here are some things to consider:
- Business-level security. First and foremost, you should seek top-tier encryption solutions and two-factor authentication options. These features are essential for mitigating the risk of data breaches and ensuring the all-round security of your enterprise. Additionally, reliable password manager providers must ensure that only you would have access to your vault. This security practice is often referred to as zero-knowledge architecture.
- Easy to use and efficient. The password manager should help you and your team to improve productivity. You should be able to quickly share passwords and easily manage user access.
- Business features. To get the most out of your password manager, look for business-related features, such as SSO, autofill, password vaults, and/or folders that can be easily categorized and shared. A comprehensive admin panel or a security dashboard with password health audits and reports, and user activity logs is essential for any business, too.
Above are just some of the most important features to consider when looking for a business password manager. To find the best solution for your company, consider how many employees you have, and whether you deal with many passwords on a daily basis – this will also help determine what kind of password manager provider suits your needs best.
Should companies use a password manager?
The majority of cyber attacks and big business data leaks happen due to weak and unprotected passwords. Strong password management tools are essential to mitigate these risks for both small and medium enterprises. Here are some reasons to consider using a password manager for your business:
- Increase general security. If anyone can access any password on an Excel sheet, the chances of these passwords and other information getting compromised are high. With a password manager, you can easily manage access and permissions, as well as update, delete, and create strong passwords with ease.
- Increase sharing efficiency. Passwords can get lost, fall into the wrong hands, or disappear. A business password manager will help you keep track of all your passwords and share them securely with the right people.
- Decrease leak risk. Since password managers encrypt all of your information, it lowers the risk of getting hacked and sensitive company logins getting leaked.
- Fully control access. It’s not only passwords that you can store and share in a password manager. It may also include notes, documents, and other data. With a password manager, you can have it all in one place, and control access to it much easier.
Business vs personal password managers
It’s important to keep in mind that personal and business password managers are not the same. They differ in terms of the specific features, scaling capabilities, and pricing.
Personal password managers are designed to help individuals, while tools for businesses are adaptable for large groups of people.
A good enterprise password manager provides secure group sharing features among company teams and has role-based access permissions. Additionally, you get an unlimited number of admins to help you manage information access across the groups.
Moreover, unlike tools for personal use, business password managers support auditing and give the possibility to make advanced reports. Such options are essential for almost every company, just as the dedicated tech support that you also get with the subscription plans for enterprises.
Evidently, these tools include much more features than personal management applications. So, don’t be surprised and even expect them to have relatively expensive pricing plans.
Conclusion
Due to the number of passwords and other credentials used in business, it is nearly impossible to manage them manually. Employing a password management solution can significantly improve employee productivity and boost your company’s security.
The best business password managers offer simplified sign-ins, secure password sharing, and multiple layers of other data protection. You can get all of these perks with NordPass and RoboForm.
They have flexible subscription plans which allow you to pay for only as much as you intend to use. In other words, you pay a monthly fee per user and can easily upgrade if your business grows.
It’s good to know that these password managers have demo versions. You can request one and try the service for free. This way you’ll be able to pick the best business password manager for your business.
FAQ
What is an enterprise password manager?
An enterprise password manager is a tool that helps businesses manage and secure all business passwords. It allows users to create strong passwords, privately share them across company’s teams, and quickly log in to the work-related applications.
What is the best way to store passwords for business?
The best way to store and protect your company’s passwords is to use a password manager for businesses, such as NordPass. A business password manager lets you share passwords, with your team and employees easily while keeping them secure, managing access, and reducing security risks.
How do businesses manage passwords?
Business password managers – these are the tools that both small and medium enterprises use to manage their passwords. Since there is an enormously large number of passwords within the businesses, it’s impossible to protect and manage them manually.
Should businesses use password managers?
Yes, all businesses should and must use reliable password managers. These tools are not only designed to give quick access to the most popular work applications, but also reduce the risk of data breaches and ransomware attacks.
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