Best password manager for business in 2025
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In my March 2025 tests, NordPass proved to be the best password manager for business, offering zero-knowledge encryption, seamless team access controls, and robust security monitoring. I found its Business Vault ideal for securely sharing credentials while maintaining strict permissions. Plus, features like data breach monitoring and SSO integration make it a great choice for businesses that prioritize security without disrupting workflows. Whether you're a startup or an enterprise, NordPass keeps your company’s passwords protected and organized.
One of the major security risks every company faces is weak and reused passwords. A single data breach and your sensitive company data is lost and company credibility destroyed.
Password managers for business mitigate this risk by allowing managers to create unique and complex passwords and securely share them with employees, who only need to remember the master password to access all accounts.
Here at Cybernews, we’ve been testing password managers for over 5 years, giving us a deep understanding of the security measures needed to provide the best experience. In this guide, I provide my list of the best password managers for business and explain which password manager is best suited for your organization.
My top picks for business password managers
- NordPass – best password manager for business in 2025 overall
- 1Password – premium password manager for small businesses
- RoboForm – affordable business password manager with core functionalities
- Keeper – Apple-optimised password manager for enterprises
- Passwd – Google Workspace password manager
Our in-house research team thoroughly analyzes password managers, and our team of experts uses the gathered insights and hands-on experience to evaluate each provider accordingly. Find out how we assess password managers.
Best password managers for business – detailed list
I teamed up with the Cybernews research team and compiled a list of the best password managers for business. I evaluated them in terms of security, business features, price-to-value ratio, and my personal experience.
1. NordPass – best password manager for business of any size
| Rating: | |
| Business plans: | Teams, Business, and Enterprise |
| Secure password sharing: | ✅ Yes |
| Compatibility: | Windows, macOS, Linux, Android, iOS |
| Business plan pricing: | Starting at $1.79/month |
| Current deal: | Get NordPass, now 52% OFF and 4 months FREE |
Why I chose NordPass
NordPass is the best password manager for business because it perfectly balances simplicity with functionality. Designed with ease of use in mind, NordPass doesn’t have a steep learning curve, enabling teams to quickly grasp how to autofill login credentials and securely share passwords within the company. With NordPass, your company data is secured with the advanced xChaCha20 encryption, while zero-knowledge architecture ensures that even NordPass can’t access your passwords. Furthermore, NordPass undergoes independent audits every few years, the latest one in 2023, showing its commitment to security and privacy.
Hands on with NordPass
In my experience, getting started with NordPass business is just as easy as opening a personal account. All you have to do is fill in your business details and billing information, and you have a business account. Installation is just as simple, requiring only a few clicks of the button to have NordPass up and ready to use.
I liked that the desktop app and browser extension are nearly identical, allowing me to switch between the apps without having to get used to a new interface and not breaking my workflow. The browser extension seamlessly integrates into most major browsers, and I found it to be the most intuitive for seamless autosave and autofill.
I appreciate how, despite having loads of advanced features, NordPass doesn’t overwhelm you with them. Everything is neatly categorized in the left hand corner, and the more advanced features can be found under settings.
Level-based access is one of my favorite NordPass features. It allows owners to assign different access levels (Can Autofill, Can View, Can Share, and Can Edit), ensuring that employees only access login credentials relevant to their responsibilities.
Groups is another excellent feature, particularly useful for teams that juggle loads of passwords. It allows admins to create groups and share information with people in that group. Single sign-on (SSO) is also included, reducing password fatigue.
I found the Activity Log particularly useful in detecting suspicious activity, allowing owners and admins to take swift action before the damage has been done. Data Breach Scanner takes this a step further, continuously scanning the web for leaked credentials and swiftly alerting you in case of a data breach in real time.
I liked that NordPass gives clear, step-by-step instructions on how to secure your accounts based on the type of breach it detected as well as providing the measures you can take to avoid such incidents in the future.
Pricing and plans
NordPass has three business plans: Teams, Business, and Enterprise, each including a 14-day free trial to get you started. All plans include a 30-day money-back guarantee.
| NordPass business price | Teams | Business | Enterprise |
| 1-year plan | $1.99/month | $3.99/month | $5.99/month |
| 2-year plan | $1.79/month | $3.59/month | $5.39/month |
The Teams plan, starting at $1.79/month, is ideal for small businesses with up to 10 employees that need access to passwords. The Business Plan, at $3.59/month per user, is designed for small to mid-size businesses and includes shared folders and advanced security dashboard. Last but not least, the Enterprise plan, priced at $5.39/month per user, is the perfect fit for large organizations that need advanced tools like SSO integrations and sharing hubs.
2. 1Password – premium password manager for small businesses
| Rating: | |
| Business plans: | Teams Starter Pack, Business, and Enterprise |
| Secure password sharing: | ✅ Yes |
| Compatibility: | Windows, macOS, Linux, Android, iOS |
| Business plan pricing: | Starting at $19.95/month |
| Current deal: | Get 1Password, now up to 50% OFF |
Why I chose 1Password
1Password is a highly secure password manager for small businesses because of AES-256 encryption, zero-knowledge architecture, and advanced security features like Travel Mode. It’s slightly more expensive than NordPass and other password managers on this list but makes up for it with an intuitive design and simplified management for developers.
Hands on with 1Password
Just like NordPass, 1Password was easy to set up. To get started with a 14-day free trial, all I had to do was fill in basic company details, and I was good to go. The apps across the desktop, browser, and mobile devices were user-friendly and I appreciated their modern design.
One of the standout 1Password features is Travel Mode. When Travel Mode is activated, it removes your passwords from your device unless it’s marked safe for travel. I found Travel Mode especially useful for those who often go on business trips abroad and can’t risk compromising their credentials. This feature is ideal for companies that deal with highly sensitive data.
Similar to NordPass’s Data Breach Scanner, 1Password’s Watchtower is an online security suite that monitors for leaked credentials and more. Unlike Data Breach Scanner, Watchtower goes a step further, notifying you if you log in to a compromised website. Watchtower also serves like NordPass’s Password Health, warning you about weak or reused passwords. I liked that it notified me about websites that allow 2FA, urging me to add a second layer of security to important accounts.1Password also has Activity Logs, allowing admins to monitor all actions performed by their employees.
I was disappointed that the Teams plan doesn’t include the majority of exclusive features, such as provisioning with Azure AD, custom policies, and SSO. The only upside is that most small businesses don’t need these features, but it’s still disappointing.
Pricing and plans
1Password has three plans for businesses: Teams Starter Pack, Business, and Enterprise. All plans include a 14-day free trial that you can start by simply filling in basic company details.
| 1Password business price | Teams Starter Pack | Business | Enterprise |
| 1-month plan | $19.99/month | $9.99/month | Custom |
| 1-year plan | $19.95/month | $7.99/month | Custom |
With features like secure sharing and admin controls, the Teams Starter Pack is ideal for startups and small businesses. The Business plan is great for small to mid-size businesses that are growing. It also includes more advanced features like custom policies and secure group sharing. The Enterprise plan is designed to manage a large number of employees and includes an extended free trial.
3. RoboForm – budget-friendly password manager for teams
| Rating: | |
| Business plans: | Business and Enterprise |
| Secure password sharing: | ✅ Yes |
| Compatibility: | Windows, macOS, Android, iOS, Linux |
| Business plan pricing: | Starting at $3.33/month |
| Current deal: | Get RoboForm, save up to 60% |
Why I chose RoboForm
I chose RoboForm because of its affordable prices. It’s ideal for small to large businesses that need basic password management features. RoboForm has been on the market for over 20 years and has mastered what works and what doesn’t – it employs industry-standard encryption and zero-knowledge architecture and isn’t filled with advanced tools.
Hands on with RoboForm
I found RoboForm to be relatively easy to set up and use. The apps are simple in design and not overly cluttered, although they feel slightly outdated.
I noticed that RoboForm pushes you to use only the browser extension. If you want to install the desktop app, you’ll have to dig around the files for the installer, which can be a bit of a hassle.
Nonetheless, the RoboForm browser extension has most of the features you’ll need for daily business use, such as autofill and one-click logins. Admin center includes role-based access, dark web monitoring, and activity logs. Unlike NordPass, RoboForm provides Emergency Access for business users, ensuring that a trusted employee can access the data in case of an accident.
RoboForm is one of the few password managers that has a built-in TOTP authenticator. It can be useful for those who don’t want to use a third-party authenticator.
One thing I didn’t like about the browser extension is that you’re redirected to the website to create new identities – it would be easier if everything could be managed via the browser extension instead. I was also disappointed that sharing is only available from and to RoboForm users. Overall, RoboForm is not cluttered with advanced features, which can be both positive and negative depending on your business needs.
Pricing and plans
Unlike NordPass, 1Password, and Keeper, RoboForm has only two business tiers: Business and Enterprise. Both plans include a 14-day free trial.
| RoboForm business price | Business | Enterprise |
| 1-year plan | $3.33/month | Custom, volume-based pricing |
| 3-year plan | $7.49/month | Custom, volume-based pricing |
| 1-year plan | $11.15/month | Custom, volume-based pricing |
The Business plan can be used for both small and large businesses and includes all of the basic features like an admin center and secure sharing. If you have a significant number of employees, the Enterprise plan is your best bet. The final price will depend on the size of your project.
4. Keeper – enterprise password manager ideal for macOS
| Rating: | |
| Business plans: | Business Starter, Business, and Enterprise |
| Secure password sharing: | ✅ Yes |
| Compatibility: | Windows, macOS, Linux, Android, iOS |
| Business plan pricing: | Starting at $7.00/month |
| Current deal: | Get 50% OFF Keeper Unlimited and Family plans |
Why I chose Keeper
Keeper is one of my personal favorites because of its seamless integration across macOS and iOS, making it ideal for companies that rely on Apple devices. It’s also one of the few password managers that enables sharing with people who don’t have Keeper.
Hands on with Keeper
My experience with Keeper was smooth. Registration is simple and doesn’t require too many details to get started.
The dashboard is clean and intuitive on both the desktop app and the browser extension. I loved that Keeper allows you to customize the theme and layout of both apps – something you can’t do with NordPass or 1Password.
Feature-wise, Keeper doesn’t hold back. Business plans include an easy-to-use admin console to add/remove users, set custom policies, and monitor activity. I enjoyed using the Reporting & Alerts tab, especially for tracking user activity. I also liked that you can set alerts for any type of activity, helping you keep track of who’s accessing what.
Some of the standout features include Self-Destruct, which erases all data on Keeper after five failed login attempts. It’s important to be aware of this feature as it can lead to the accidental loss of data.
I appreciate that Keeper allows you to securely share login credentials with users outside of the Keeper ecosystem via a one-time share. This can come in handy when working with freelancers or business partners outside of your organization.
The biggest difference between Keeper and password managers like NordPass and 1Password is that Keeper doesn’t include data breach monitoring. You can get this feature (BreachWatch) as a separate add-on, but it will cost you.
Pricing and plans
Keeper has three plans: Business Starter, Business, and Enterprise. Keeper pricing is somewhere in the middle; it’s not the cheapest, but also not the most expensive.
| Keeper business price | Business Starter | Business | Enterprise |
| 1-year plan | $7.00/month | $3.75/month | Custom |
The Business Started is designed for small businesses with up to 10 employees. The Business plan is best suited for mid-size to large companies and includes a few advanced features. The Enterprise plan doesn’t have a fixed price and is ideal for large organizations that require advanced features like SCIM provisioning.
5. Passwd – password manager for those within the Google Workspace
| Rating: | |
| Business plans: | Free, Workspace, and Enterprise |
| Secure password sharing: | ✅ Yes |
| Compatibility: | Windows, macOS, Linux, Android, iOS |
| Business plan pricing: | Starting at $49.00/month |
| Current deal: | Get Passwd, now starting at only $49.00/month! |
Why I chose Passwd
I recommend Passwd for its seamless integration into Google Workspace, which is perfect for companies that use Google Workspace for most operations. Although it’s relatively new, Passwd has managed to climb the ranks as one of the best password managers for businesses. It even offers a completely free plan your business can use indefinitely.
Hands on with Passwd
If you have experience with Google Workspace, managing Passwd will be a breeze. The setup process is more complicated than NordPass or 1Password but is relatively straightforward. I wouldn’t recommend it for companies that don’t use Google Workspace.
While the platform is visually pleasing, I found it a bit clunky, especially with autofill, which is disappointing, considering that it’s the core feature of any password manager. Furthermore, the browser extension is only available on Chrome and Edge, which makes it unusable for those who rely on other browsers like Firefox. This locks you out of autofill and other convenient features. Nonetheless, Passwd is still relatively new, and with regular updates rolling in, these issues should soon be resolved.
While it doesn’t have an extensive security suite like 1Password, Passwd performs Security Audits, which show your password health, and monitors for data breaches through Have I Been Pwned API.
Like Keeper, Passwd allows you to securely share login credentials with people outside your business.
Pricing and plans
Passwd has three business plans: Free, Workspace, and Enterprise. It’s one of the few password managers offering a free password management solution that is viable for businesses.
| Passwd business price | Free | Workspace | Enterprise |
| 1-year plan | Free | $49.00/month | $69.00/month |
As expected, the free plan is quite limited and allows you to store up to 15 passwords. The Workspace plan is ideal for small to mid-size businesses and includes 2FA and secure sharing outside of your organization. The Enterprise plan is more flexible and provides advanced features like private clouds and activity logs.
Comparing the best business password managers
| Brand | Rating | Encryption | Password sharing | Security audits | 2FA | Premium plan price |
| NordPass | xChaCha20 | ✅ Yes | ✅ Yes | ✅ Yes | From $1.79/month | |
| 1Password | AES-256 | ✅ Yes | ✅ Yes | ✅ Yes | From $19.95/month | |
| RoboForm | AES-256 | ✅ Yes | ✅ Yes | ✅ Yes | From $3.33/month | |
| Keeper | AES-256 | ✅ Yes | ✅ Yes | ✅ Yes | From $7.00/month | |
| Passwd | AES-256 | ✅ Yes | ❌ No | ✅ Yes | From $49.00/month |
Why should companies use a password manager
Implementing a password manager into your business is not just a convenience – it’s a necessity. Password managers boost security, streamline access, and ensure better management of account credentials across teams. Here’s why you should consider it:
- Security. With over 60% of corporate data stored in the cloud, companies are prime targets for cyberattacks. A password manager encrypts sensitive information, significantly reducing the chance of breaches or leaks.
- Password sharing. Password managers allow secure sharing of login credentials, notes, and even documents with authorized personnel. It also simplifies the management of user permissions, making it easy to update, revoke, or grant access to key accounts. User permissions streamline the onboarding and offboarding processes.
- Scanning for breaches. Some password managers include advanced features like Data Breach Scanning or Dark Web Monitoring, which scan the web for leaked credentials, allowing companies to identify vulnerabilities before they arise.
- Activity log and reporting. Administrators manage user access to sensitive information and can monitor all actions performed by their peers on the password manager. Activity logs improve transparency and allow administrators to detect suspicious activity in real time.
- Cross-platform compatibility. Password managers encrypt login credentials and other sensitive information and sync it on the cloud, allowing users to access said data across multiple platforms and devices.
What to look for in a password manager for business
With so many password management solutions on the market, choosing the right one for your business can be overwhelming. Here are the main aspects to consider:
- Business-level security. Prioritize password managers that employ industry-standard security measures, including AES-256 or xChaCha20 encryption, zero-knowledge architecture, and multi-factor authentication (MFA). Independent security audits show that the provider is committed to security and privacy, while a clean track record indicates reliability.
- Essential business features. Password managers for businesses should include a suite of advanced features designed for a professional environment. Look for single sign-on (SSO), admin panel, group management, and activity logs. Prioritize password managers with advanced security dashboards, breach scanners, and password health audits.
- Multi-platform support. To ensure seamless integration across your company, check for compatibility with major operating systems like Windows, macOS, iOS, and Android. Browser extensions for popular browsers (such as Chrome, Firefox, and Edge) are equally important, as they enable quick access to login credentials.
- Flexible trial or money-back guarantee. Go for password managers that have free trials and money-back guarantees. This will allow you to try out the service risk-free. Some password managers offer extended free trials for businesses.
How we test and review business password managers
While they have the same basic functionalities, password managers greatly vary. To determine which password managers are the best for business, I collaborated with our research team and, following our password manager testing process, evaluated them on these criteria:
- Security standards (30%). Security is at the forefront of password managers. As such, I ensured each password manager on the list uses industry-standard encryption protocols (e.g., AES-256 and XChaCha20), password hashing techniques, and multi-factor authentication (MFA). I also verified whether the provider complies with no-logs policies and industry standards like GDPR. In addition, I checked if the password managers have been independently audited.
- Password sharing (25%). Being able to securely share passwords with your team members ensures smooth collaboration. We tested secure sharing ourselves, evaluating ease of use, user permissions, and security measures.
- Autofill and usability (20%). We tested each password manager ourselves, focusing on the usability of the essential password manager features like autosave and autofill. We also evaluated how easy it was to add passwords manually.
- Feature evaluation (15%). Extra features add significant value to password managers, boosting security and streamlining operations. We evaluated and tested for capabilities like VPN integration, dark web monitoring, passkey support, and password generation.
- Pricing and guarantees (10%). Last but not least, I analyzed the business plans each provider offers. I also looked for extended free trials and money-back guarantees that allow you to try the service risk-free before committing to the long term.
Best business password managers: final verdict
In an era where data breaches and cyberthreats are increasingly common, having a reliable tool to manage credentials is no longer optional. A password manager is essential for businesses and teams looking to enhance security, improve efficiency, and simplify the complexities of password management.
After our in-depth evaluation, NordPass emerged as the best password manager for businesses in 2025. With its robust security features, intuitive interface, and competitive pricing, it caters to organizations of all sizes, from startups to enterprises. NordPass, 1Password, Keeper, and others allow employees access to necessary accounts while eliminating direct access to critical systems, streamlining workflows, boosting productivity, and improving the overall security of the organization.
FAQ
How do big companies manage passwords?
Big companies employ enterprise password managers to securely store and share login credentials across teams. They allow managers to seamlessly grant/revoke access to sensitive information, streamlining onboarding and offboarding processes without compromising security.
Should a small business use a password manager?
Yes, a small business can greatly benefit from using a password manager by simplifying access to login credentials and improving security.
What is an enterprise password manager?
An enterprise password manager is a password management solution designed for businesses and larger organizations. It allows system administrators to grant/revoke user access to login credentials, monitor user activity, and more.
Why should businesses use password managers?
Businesses should use password managers because they simplify password management for employees, granting access with a single click. This allows for stronger and more complex passwords and boosts the overall security of the company.
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