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Best password manager for teams


If you work in a team, you probably know what a hassle it is to make sure that everyone has access to various logins, credentials, and other data. Slack messages or word of mouth do not cut it anymore. It’s also against the best online security practices to share unencrypted passwords via chats or keep them stored in an Excel sheet, accessible to who knows whom.

Fortunately, there is a solution to all your workplace password-related problems – a password manager for teams. You’ll be able to organize your team passwords into folders, easily grant or revoke access permissions, update passwords with just a few clicks, and more. Best of all, all of your passwords and other sensitive organizational data will be secured with unbreakable encryption – the chances of getting hacked are zero to none.

To help you find the best provider for your needs, we tested, reviewed, and compiled a list of the best password managers for teams in 2023.

Top 5 password managers for working teams

  1. Nordpass – the best password manager for teams in 2023
  2. Keeper – password manager for secure teams communication
  3. RoboForm – time-tested password manager for small departments
  4. 1Password – easy password-sharing tool for groups
  5. Dashlane – good web-based team password manager

Best password manager for teams in 2023 – our detailed list:

Not every password manager that is suitable for individual users is also good for teams – that’s why we tested several password manager providers and chose the ones that fit business teams best. During testing, we looked into security and features. We also evaluated the ease of use as well as price and subscription plans.

1. NordPass – the best password manager for teams

Nordpass banner
Plans for teams:Family, Business
Free version:Yes
Platforms:Windows, macOS, Linux, Android, iOS
Current deal:🔥 Get NordPass, now 42% OFF and 1 month FREE!🔥

NordPass is the best password manager for teams. It offers a sublime password and sensitive data organization solution for any workplace – you can easily share passwords and folders with anyone on your team, control access, and monitor login security and health.

Security. NordPass uses next-gen xChaCha20 encryption to secure all your passwords and other sensitive information. Additionally, the product is designed with zero-knowledge architecture. You can also enable 2FA and biometric authentication.

Features. With NordPass, you can share passwords with other users and non-users. With users, you can provide either limited or full access to the details. Other NordPass features include a password health checker, data breach monitoring, a password generator, and autofill. With these functionalities, organizing your teams passwords and ensuring the most optimal security practices will be as easy as it gets.

Ease of use. NordPass is extremely easy to use and organize. You can sort your data into folders, store credit card info, secure notes, and even attach files – the password manager can act as a secure vault for all the most sensitive information in your team. In our NordPass review, we found that desktop, web, and mobile apps are well-designed and easy to navigate, and the password manager is compatible with Windows, macOS, iOS, and Android. If you run into any issues, 24/7 live chat support is always available.

Pricing. NordPass offers a free version but lacks essential features for a team password manager, such as storage, data breach monitoring, password health checker, and more. The starting price is $1.72/month for 1 user account with unlimited device connections. There is also a family plan with up to 6 users and business plans. NordPass offers a 30-day money-back guarantee with all subscription tiers.

2. Keeper – team password manager with secure chat

Keeper banner
Plans for teams:Family, Business
Free version:No
Platforms:Windows, macOS, Linux, Android, iOS
Current deal:🔥Get 50% OFF Keeper Unlimited and Family plans!🔥

Keeper is an excellent choice for a team password manager if you’re looking for something simple but extremely secure. Besides powerful encryption and easy password sharing, Keeper also offers an encrypted secure chat feature which is perfect for communicating and sharing sensitive data with your teammates.

Security. Keeper uses zero-knowledge architecture to ensure complete privacy and security of your passwords. Every entry is encrypted with the industry standard AES-256 cipher. It also has a self-destruct feature that will instantly erase all locally stored passwords, and you can always enable 2FA for extra security.

Features. Keeper allows password sharing with both other Keeper users, like your work colleagues or teammates, and those without an account. The features include data breach monitoring, a password generator, autofill, and password security audit. There’s also a secure encrypted chat feature for sharing sensitive information with other users, which we found to be especially for secure and convenient password sharing within a team.

Ease of use. Keeper has a pleasant and easy-to-use interface. The business plan allows creating shared team folders and subfolders and otherwise categorizing your data and controlling access. This makes it easy to organize and share your passwords among different teams or departments. Keeper also allows to sync data across unlimited devices, including Windows, macOS, iOS, and Android. As discussed in our Keeper review, you can reach out to support 24/7 if you run into some issues along the way.

Pricing. Keeper’s Personal plan starts at $1.46/month for 1 user account. The Family plan includes 5 user accounts and 10GB of additional file storage. If you need bigger resources, you can always upgrade to Keeper Business. All plans come with a 30-day free trial period.

3. RoboForm – affordable password management solution for teams

RoboForm interface 1
Plans for teams:Family, Business
Free version:Yes
Platforms:Windows, macOS, Android, iOS
Current deal:🔥Get RoboForm, save up to 50%🔥

RoboForm has been in the password manager industry for a long time, and it still stands as one of the best for single users and teams alike. It encrypts storage locally but still allows for cross-device syncing, and its business plan includes useful features such as role-based permissions and secure group sharing.

Security. Like many other top teams' password managers, RoboForm employs the industry-standard AES-256 to encrypt your passwords. 2FA is also available, and the security center dashboard will let you know whether any of your passwords are vulnerable to hacks. That way, you can ensure that everyone in your team follows the best password security practices and updates all data if necessary.

Features. RoboForm has quite a lot of useful features, including form filling (which is a sort of autofill), a password health checker, secure password sharing, and a password generator. The premium plans also include cloud backup, secure shared folders, and priority support. Your passwords will also be synced across all devices with the premium plan.

Ease of use. RoboForm is quite an old password manager, and while its design might not be as modern as with some others, we found in our RoboForm review that it’s still functional and easy to navigate. You can create bookmarks for easier access to often-used passwords. Roboform has apps for all major operating systems, as well as browser extensions.

Pricing. Roboform has a free version, as well as a paid plan for single users, which starts at only $0.99/month. The Family plan includes up to 5 different user accounts, which is perfect for small and tight-knit teams. If you need to add more members, upgrading to a Business plan is a good idea – you will also get features such as role-based access permissions and secure file sharing within groups.

4. 1Password – easy group password sharing

1password banner
Plans for teams:Family, Teams, Business
Free version:No
Platforms:Windows, macOS, Linux, Android, iOS
Current deal:🔥Get 50% OFF 1Password!🔥

1Password is a secure and feature-packed password manager with a dedicated Teams plan. Sharing passwords with groups and managing access permissions is easy via an admin panel, and you can store any sensitive information.

Security. 1Password designed its product with zero-knowledge architecture, and it uses industry-standard AES-256 encryption to keep your passwords secure. There are also numerous authentication options, including 2FA and biometric authentication, as well as a master password.

Features. The features of 1Passowrd include a password generator, a data breach monitor, autofill, and multiple vaults or folders for easy item categorization. There’s also a never-before-seen auto-cleared clipboard feature that will erase all copied information in 90 seconds time, preventing accidental sharing of sensitive data. Speaking of sharing, you can do that too – by generating an access key to a specific vault and sharing it with both users and non-users.

Ease of use. 1Password has a modern and easy-to-navigate interface. Your passwords will be stored in different vaults – each department or team can have its own vault, and share access to it as necessary. The type of data that can be stored is also limitless – including passwords, credit cards, credentials, and secure notes. 1Password is compatible with all major operating systems and browsers and allows for seamless cross-device syncing.

Pricing. 1Password does not have a free plan, and the paid plan starts at $2.99/month per user. The subscription for families allows to add up to 5 guest users, and the Teams plan allows for 10 personal user accounts and an admin control center. All plans come with a money-back guarantee.

5. Dashlane – team password manager with a VPN

Dashlane banner
Plans for teams:Family, Business
Free version:Yes
Platforms:Windows, macOS, Android, iOS
Current deal:🔥Get Dashlane, save up to 25%!🔥

Dashlane is a primarily web-based password manager for smaller teams. It offers basic password managing features and some additional ones, such as a VPN and a password changer.

Security. Just like other reputable providers, Dashlane has also implemented zero-knowledge architecture along with AES-256 encryption to keep your and your team’s passwords completely secure. To go with it, there are 2FA and biometric authentication options.

Features. Dashlane’s features include a password generator, changer, and health checker. There’s also a security breach monitoring feature and advanced form filling – you can autofill not only passwords but also other information, like email addresses or phone numbers. Dashlane also offers a VPN. Sharing passwords is easy, and you can control how much access the recipient gets. However, whomever you want to share a password with needs to have a Dashlane account.

Ease of use. Dashlane is only available as a web-based password manager and via mobile apps. There are no desktop applications. Nevertheless, Dashlane is relatively easy to use and has a modern interface. It is easy to create entries for passwords, IDs, banking credentials, and more. If you ever need help, Dashlane offers a live chat on working days, and email support 7 days a week.

Pricing. Dashlane has a limited free version, and the paid plans start from $3.75/month for 1 user account. With the family plan, up to 6 users can create an account, and if you need more than that, you can look into the Dashlane business plan. All subscriptions come with a 30-day money-back guarantee.

How we tested password managers for teams

Testing password managers is no easy feat – we evaluate functionality, security, and usability, among other things. Below are some of the criteria we used to select the best password managers for teams:

  • Password sharing. This is the most crucial feature for any password manager for teams. We checked that each provider on your list offers easy and convenient ways to share credentials, logins, and secure notes with your teammates.
  • Cross-device compatibility. Since not everyone uses the same OS devices, it is important that the password manager is compatible with a variety of devices and browsers. We made sure to choose password managers that support Windows, macOS, iOS, Android, and other systems.
  • Multiple account support. The password manager must allow for multiple accounts that can be either completely private or managed via an admin panel. All password managers on our list offer plans for multiple user accounts.
  • Encryption and security features. Next-gen or industry-standard encryption is crucial to keep your passwords safe. We also looked for any additional features, such as 2FA, password health audits, password generators, and data breach scanners.
  • Ease of use. A clean and modern interface with a lot of organization options and a variety of data types, as well as easy navigation, is crucial for a streamlined workflow in the workplace.
  • Customer support. Teams may run into a different caliber of issues than single users – therefore, speedy and efficient support that’s available 24/7 is essential.
  • Price. While plans with multiple user accounts will naturally be pricier than single users, they still have to be reasonable. We ensured that each provider on our list offers excellent quality services for a suitable price.

Comparison of team password managers

Here’s how the best team password managers compare to each other:

NordPassKeeperRoboForm1PasswordDashlane
BrandnordpassKeeper winner logoRoboForm winner logologologo
Rating
4.9
4.8
4.7
4.6
4.5
Free versionYesNoYesNoYes
Max accounts5
EncryptionxChaCha20AES-256AES-256AES-256AES-256
2FA/MFAYesYesYesYesYes
Password sharingYesYesYesYesYes
Price from$1.72/month$1.46/month$0.99/month$2.99/month$3.75/month

What is a team password manager?

A team password manager is an essential tool for any team that needs to manage access, share credentials, banking details, and other sensitive information. A team password manager makes it easy to create password folders, give and revoke group or individual access to passwords, and keep track of all passwords and logins in your department.

Besides being great for easy password sharing, a password manager also helps you keep your security top-tier. With a password generator and password health checker, you can ensure that everyone in your workplace uses the strongest possible passwords. A data breach monitor will inform you about any vulnerabilities, and one-click updates will allow for easier routine security checks and mandatory password changes.

Why do you need a password manager for your team?

A password manager is essential for any business team. With everyone working with online credentials, it becomes increasingly important to ensure that all the logins and other sensitive information are secure. Here’s how a password manager can help your team:

  • Secure access control. With a team password manager, you will be able to easily manage all access to logins, credentials, and other sensitive information, and ensure that nothing gets exposed to unauthorized individuals.
  • Keep all sensitive data in one place. Having all your data in one place under powerful encryption will reduce the risk of data breaches and other security compromises. You will be able to easily overview and manage all your sensitive documents.
  • Share sensitive information securely. Sharing passwords via unencrypted channels is risky, especially for business teams. A password manager gives you a way to securely share virtually anything with your teammates without the risk of accidental data leaks.
  • Easily update logins and passwords. If some login credentials change, it will be easy to update them for everyone who has access. You won’t need to update each team member separately or keep track of who needs to be granted access.
  • Monitor password health. A password manager will keep your workplace security fresh and updated by helping you easily perform routine password changes, or step up your security game with stronger passwords.

How to install and start using a team password manager

Installing and using a team password manager is quite easy. While it may depend on your provider how you onboard your team members, the general process is similar with every service. Here’s how to do it.

  1. Purchase a password manager subscription for your team. We recommend NordPass, now 42% off.
  2. Enter your email address. This email address will own the plan and will be used to manage other plan members.
  3. Activate your account.
  4. Send the invitation link to your team. NordPass family invitation link
  5. Your team members will need to activate their accounts by entering their email addresses. activate NordPass family account invitation

Conclusion

Managing your team's passwords, sensitive documents, credit card details, and other information can be made easy with a functional password manager for teams. A team password manager will help you organize passwords, grant or revoke access permissions with just a few clicks, and provide you with a secure way to share your passwords with both groups and individuals in your department.

The best password manager for teams is NordPass. Its next-gen encryption, advanced authentication options, and security features, such as data breach monitoring, will keep all of your most sensitive information safe in one place. And if you need to share passwords, NordPass makes it easy with just a few simple steps. NordPass Family plan for up to 6 users starts from x/month, with a 30-day money-back guarantee, so you can try it with no risk.

4.9 /5
Special deal
-42% OFF
4.8 /5
Special deal
-50% OFF
4.6 /5
Special deal
-50% OFF

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