Best Team Password Managers for 2024
We perform independent tests and thoroughly analyze password management services to find the best options for customers to store online credentials and other sensitive information.
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Learn moreManaging passwords is a major challenge for any team. With so many online accounts and services, keeping track of passwords can be overwhelming and risky.
A password manager is essential for securing sensitive information, making it easier to manage and share passwords safely between team members. It simplifies the process of creating strong, unique passwords for each account, protecting your team from cyber threats like phishing attacks and data breaches.
I've worked with the Cybernews research team to test and evaluate 19 password managers, selecting the top ones based on their features, security, usability, compatibility, pricing, customer support, and other key aspects. Whether your team is small or large, these password managers for teams will streamline your workflow and keep your data secure.
Top 5 password managers for teams in 2024
- Nordpass – the best password manager for teams in 2024
- 1Password – easy password-sharing tool for groups with strong security
- Keeper – secure password manager with unlimited passwords
- RoboForm – trusted password manager for small teams
- Dashlane – web-based team password manager for larger teams
Our in-house research team thoroughly analyzes password managers, and our team of experts uses the gathered insights and hands-on experience to evaluate each provider accordingly. Find out how we assess password managers.
What a good team password manager should offer?
- Strong security features like AES-256 encryption to securely store passwords and a zero-knowledge protocol so only your team can access the data. Two-factor authentication (2FA) is also essential for an added layer of security.
- Ease of use with a user-friendly interface that allows easy sharing of passwords among team members. It should include shared folders for team access while maintaining private vaults for individual use.
- Cross-platform compatibility to ensure team members can access passwords from any device, whether it's a computer or smartphone.
- Time-saving features such as auto-fill and password generation to save time and reduce errors.
- Password health monitoring tools to detect and manage weak passwords, helping you act quickly if there's a problem.
- Integration capabilities for seamless integration with existing IT tools and systems to streamline workflows.
- Scalability to grow with your team, ensuring the password manager can handle increasing demands.
- Reliable customer support to resolve any issues efficiently when needed.
Best team password managers for 2024 – detailed list
With the help of the Cybernews team, I tested 19 password manager providers to identify the top 5 best team password managers for 2024. Each provider was evaluated on security, privacy, features, ease of use, and price aspects to ensure only the best options were included.
1. NordPass – the best password manager for teams
Password sharing: | Yes |
Works with: | Windows, macOS, Linux, Android, iOS |
Price starts: | From $2.51/month |
NordPass is the best password manager for teams. It offers a superb password and sensitive data organization solution for any workplace – you can easily share passwords and folders with anyone on your team. It allows you to control access and monitor login security and health.
NordPass is ideal for businesses of all sizes, particularly those with diverse platforms and strong security needs. While it’s slightly more expensive than alternatives like Keeper, which offers a business plan at $2.62/month per user, or RoboForm at $3.32/month per user, NordPass’s business plan is priced at $2.51/month per user. However, the advanced features and robust security, such as zero-knowledge encryption and detailed activity logs, make it a top choice for teams that prioritize safety and efficiency in password management.
NordPass provides a smooth and straightforward user experience, with a standout feature being its password health report, which helps identify weak, reused, or old passwords to enhance overall security. The interface is intuitive, and the auto-save and auto-fill features work seamlessly across devices. The minimalist design keeps things simple, while features like biometric login add convenience. Additionally, NordPass offers a master password reset feature, which is particularly useful for teams managing multiple accounts.
NordPass is designed for extensive compatibility, working flawlessly across macOS, Windows, Linux, Android, iOS, and all major browsers like Chrome, Firefox, Safari, and Edge. It also provides a native Linux GUI, offering a user-friendly graphical interface for Linux users. The integration across platforms allows real-time synchronization, ensuring changes made on one device are instantly reflected on others.
NordPass stands out for its strong security features and team collaboration tools. The admin panel allows for centralized user management, making it easy to add or remove users, assign roles, and enforce security settings. Security is a key strength, with next-gen xChaCha20 encryption, zero-knowledge architecture, and built-in multi-factor authentication (MFA) that provide peace of mind.
I also appreciate the detailed activity logs and email masking, which protect against phishing attacks and offer valuable insights into team behavior. Shared folders and group management features are essential for securely sharing credentials within teams, and these work smoothly. Compared to Keeper, NordPass offers a more streamlined approach to user management and security.
NordPass offers a range of plans, starting at $1.24/month for a single user, but the Business plan, which is most relevant for teams, is priced at $2.51/month per user. While it doesn’t have a free version with team features, the pricing is competitive for the comprehensive security and features it offers. NordPass is well-suited for teams that require strong security measures without breaking the bank. Additionally, a 14-day free trial and a 30-day money-back guarantee allow teams to test the service risk-free.
2. 1Password – great for easy group password sharing
Password sharing: | Yes |
Works with: | Windows, macOS, Linux, Android, iOS |
Price starts: | From $7.99/month |
1Password is an excellent secure and feature-packed password manager with a dedicated Teams plan. 1Password is ideal for larger organizations or teams that need advanced password management and security features. While it’s more expensive than alternatives like NordPass, the additional tools justify the cost. These features include advanced admin controls, detailed access logs, and the ability to securely share credentials with guest users.
1Password offers a polished user experience, highlighted by its Travel Mode feature, which allows users to temporarily remove sensitive information from their devices and restore it later with a single click. The app’s interface is sleek and responsive, with easy organization of personal and team passwords into multiple vaults. Syncing across devices is nearly instantaneous, ensuring that all updates are reflected in real time and providing a seamless experience.
1Password excels in compatibility, supporting macOS, Windows, Linux, Android, iOS, and major browsers like Chrome, Firefox, Safari, and Edge. Its robust browser extension integrates deeply into your web experience, making password management intuitive and efficient. Additionally, 1Password offers dedicated apps for Apple Watch and Chrome OS, extending its usability across a wide range of devices and operating systems.
1Password offers a wealth of features designed specifically for team collaboration and security. Shared vaults allow teams to store and access credentials securely, ensuring efficient collaboration. The admin controls are particularly powerful, giving administrators the ability to manage users, set permissions, and enforce security policies with ease.
Security is another strong point, with AES-256 encryption, zero-knowledge architecture, and built-in two-factor authentication (2FA) that ensures data remains protected. The security audit tools are a standout feature, helping to identify weak or reused passwords, which is something NordPass also offers but with slightly less depth.
1Password’s pricing starts at $2.99/month per user for individual accounts, but the Teams plan, which is more relevant for collaborative work, is priced at $7.99/month per user. This makes 1Password one of the pricier options on the list, but it comes with advanced features and robust security controls. However, its higher cost might not be ideal for smaller teams or those with tighter budgets. A 14-day free trial is available to test its features before committing.
3. Keeper – team password manager with secure chat
Password sharing: | Yes |
Works with: | Windows, macOS, Linux, Android, iOS |
Price starts: | From $2.62/month |
Keeper is a solid choice for a team password manager if you’re looking for simplicity combined with strong security. Keeper is well-suited for small to medium-sized businesses that need a secure and user-friendly password manager.
It’s particularly effective for teams that require solid security features and seamless cross-platform compatibility. While it’s slightly more expensive than NordPass, the added features and strong security make it a great choice for businesses that prioritize data protection.
Keeper offers an efficient user experience, with its dark web monitoring feature providing real-time alerts if any of your team’s passwords are compromised. The interface is clean and productivity-focused, offering drag-and-drop organization and a powerful search tool that makes managing and finding credentials quick and hassle-free. The setup process is straightforward, making it accessible to users of all technical levels.
Keeper is highly compatible across macOS, Windows, Linux, Android, iOS, and major browsers like Chrome, Firefox, Safari, and Edge. The comprehensive browser extension not only autofills passwords but also generates and saves them securely without leaving the webpage. Keeper also offers a command-line interface (CLI) for IT admins, which allows for advanced management and automation of password tasks, catering to the needs of the team or more technical users.
Keeper excels in providing essential security features for teams. It uses zero-knowledge architecture and AES-256 encryption to keep your data secure. The admin console allows for easy management of users, roles, and permissions, which is crucial for maintaining control over sensitive information.
I also appreciated the real-time security alerts and detailed audit logs that help track user actions and identify potential threats. While Keeper offers strong security features, 1Password's more advanced security auditing tools give it a slight edge for larger teams with more complex needs.
Keeper offers affordable plans starting at $1.46/month for personal use, but the Business plan, which is most relevant for teams, is priced at $2.62/month per user. This makes Keeper one of the most budget-friendly options on this list. Keeper’s competitive pricing, coupled with a 14-day free trial and a 30-day money-back guarantee, makes it an excellent choice for teams looking to balance cost and functionality.
4. RoboForm – affordable password management solution for teams
Password sharing: | Yes |
Works with: | Windows, macOS, Android, iOS, Linux |
Price starts: | From $3.32/month |
RoboForm has been a reliable password manager for years, offering a solid solution for small to medium-sized teams. It’s a practical choice for teams looking for solid security features and extensive platform compatibility, though it may not offer the advanced tools or modern interface found in higher-ranked options like 1Password or NordPass.
RoboForm’s user experience is centered around simplicity and functionality. Its form-filling capabilities extend beyond just passwords to include personal information, addresses, and credit card details, making it a time-saver when dealing with online forms. The interface is straightforward, focusing on ease of use, and organizing passwords into folders and custom categories is particularly useful for teams managing a large number of credentials.
RoboForm offers extensive compatibility across macOS, Windows, Linux, Android, iOS, and all major browsers like Chrome, Firefox, Safari, and Edge. It features offline access capability, allowing users to access their passwords even when not connected to the internet. This can be crucial for team members working in areas with unreliable internet access. RoboForm’s cross-platform support ensures that passwords are accessible from virtually any device.
RoboForm offers a solid set of features for team collaboration and security. The admin console allows for easy management of users, roles, and permissions, which is crucial for controlling access to sensitive data. Security is strong, with AES-256 encryption and support for two-factor authentication (2FA).
The inclusion of tools for monitoring password strength and identifying weak or reused credentials is a nice touch, though 1Password offers more advanced security audit tools. RoboForm also provides detailed audit logs and reports, giving administrators valuable insights into user activity and potential security threats.
RoboForm starts at $0.99/month for individual users, but the Business plan is priced at $3.32/month per user, making it a mid-range option. RoboForm’s pricing is slightly lower than NordPass, but it offers a comparable set of features. A 14-day free trial is available to test the service before committing.
5. Dashlane – team password manager with a VPN
Password sharing: | Yes |
Works with: | Windows, macOS, Android, iOS, Linux |
Price starts: | From $8.00/month |
Dashlane is a web-based password manager that excels in providing security features and ease of use, making it a strong option for smaller teams and businesses. Dashlane is a secure, web-based password manager with advanced security features like dark web monitoring and a built-in VPN. While it may not offer the same desktop flexibility as 1Password or Keeper, its robust feature set and strong encryption make it a reliable choice for teams that prioritize security and ease of use.
Dashlane is known for its password breach alert system, which immediately notifies users if any saved passwords have been compromised in a data breach. This feature, combined with its password changer that automatically updates compromised passwords for selected sites, makes it an excellent choice for security-conscious teams. The interface is modern and clean, offering a web-based experience that remains intuitive and user-friendly, even without a dedicated desktop app.
Dashlane provides broad compatibility across macOS, Windows, Linux, Android, iOS, and major browsers like Chrome, Firefox, Safari, and Edge. Its VPN integration adds an extra layer of security for users when accessing sensitive information over public Wi-Fi. While primarily web-based, Dashlane’s interface is well-designed, offering a smooth user experience across various platforms, although it does lack a full desktop application.
Dashlane comes equipped with strong security features, including AES-256 encryption and zero-knowledge architecture. The centralized admin console is helpful for managing users, enforcing security policies, and monitoring security alerts.
I appreciated the dark web monitoring feature, which scans for compromised credentials and alerts you to potential threats – something not all competitors offer. The inclusion of a built-in VPN in the Business plan adds an extra layer of security, particularly for teams accessing public Wi-Fi. However, 1Password’s security audit tools and SSO integration are more advanced, making it a better option for larger teams with complex needs.
Dashlane offers a limited free version, with paid plans starting from $3.75/month for a single user account. For families, the plan allows up to 6 users to create accounts. For larger needs, the Dashlane Business plan is available at $8.00/month per user. While it’s the most expensive option on this list, it includes features like SSO integration and a built-in VPN, making it suitable for organizations that require additional security layers. Dashlane also provides a 30-day money-back guarantee, allowing teams to test the service with peace of mind.
Best password manager for teams compared
Brand | Rating | Password sharing | Premium plan price | Compatibility | Data breach scanner | Zero-knowledge protocol | Two-factor authentication | Password generation | Biometric login |
NordPass | ✅Yes | From $2.51/month | Windows, macOS, Linux, Android, iOS | ✅Yes | ✅Yes | ✅Yes | ✅Yes | ✅Yes | |
1Password | ✅ Yes | From $7.99/month | Windows, macOS, Linux, Android, iOS | ❌ No | ✅Yes | ✅Yes | ✅Yes | ✅Yes | |
Keeper | ✅Yes | From $2.62/month | Windows, macOS, Linux, Android, iOS | ✅Yes | ✅Yes | ✅Yes | ✅Yes | ✅Yes | |
RoboForm | ✅Yes | From $3.32/month | Windows, macOS, Android, iOS, Linux | ❌ No | ✅Yes | ✅Yes | ✅Yes | ❌ No | |
Dashlane | ✅Yes | From $8.00/month | Windows, macOS, Android, iOS, Linux | ✅Yes | ✅Yes | ✅Yes | ✅Yes | ✅Yes |
How I tested password managers for teams
I teamed up with the Cybernews research team to test 19 password managers over several days using Windows, macOS, Android, iPhone, and major browsers. This helped determine how well each one works for different teams. Here are the criteria I used to evaluate them.
- Ease of installation and use (20%). I checked how easy it was to set up and use each password manager. A simple interface and setup mean less time learning the tool and more time getting work done.
- Compatibility with devices and platforms (15%). Each manager was tested on Windows, macOS, Android, iOS, and various browsers to ensure it works seamlessly across all devices your team might use.
- Password sharing and multiple account support (15%). I evaluated how easily passwords can be shared within teams and how well managers support multiple accounts. This is vital for collaboration and maintaining secure access levels.
- Price-quality ratio (10%). I compared pricing plans to ensure the features offered justify the cost, focusing on scalability for growing teams.
- Customer support (10%). I assessed the availability and quality of customer support since reliable assistance is important for quickly resolving issues.
- Reliability and performance (10%). Each password manager's performance was tested under various conditions to ensure consistent reliability, even during network issues.
How to set up a password manager for teams
Getting your team set up with a password manager is easy and can make a big difference in security. Here’s how you can set up NordPass to improve your team’s password management and keep everything safe.
- Download and install. Choose a password manager that fits your team’s needs. You can try NordPass, as it the best password manager for teams. Download the NordPass app from the official website or app store and install it on your device.
- Create an account. Use your business email to create an account. If you're an admin, set up the team account first; if not, your admin should add you to the company account.
- Set your master password. Create a strong master password to secure your account and vault. This password is crucial for protecting your data.
- Invite team members. If you are the admin, send email invitations to your team to join the password manager. Each member will receive instructions on how to set up their account.
- Organize and secure. Set up shared folders for team passwords and enable security features like two-factor authentication (2FA) for added protection.
How to enhance team security with password manager
Using a password manager is a great way to secure your team's digital assets, but there are additional steps you can take to maximize security. Regularly updating your software is crucial for fixing security issues and improving performance. When choosing a password manager, select one with a strong update policy, and consider enabling automatic updates so your team always has the latest security patches without needing to do anything manually.
It's also important to educate your team members on security best practices. Hold regular training sessions to teach everyone about password security, spotting phishing attempts, and safely handling sensitive information. Create a security-first culture by making security a regular part of team discussions and workflows. Regularly share security tips and reminders through email or team collaboration tools to keep these practices top of mind. Running phishing simulations can also help your team get better at recognizing and reacting to potential threats.
Additionally, developing a plan for responding to data breaches is essential for minimizing damage if one occurs. This plan should include steps for quickly detecting breaches, containing the damage, fixing the problem, and notifying affected parties and stakeholders. Regularly practice this plan with drills so everyone knows what to do in a real emergency. By combining these practices with a password manager, your team can improve its overall security and better protect sensitive information.
FAQ
What is the best password keeper for teams?
The best password keeper for teams is NordPass. It offers business plans with strong security features like advanced encryption, zero-knowledge architecture, and multi-factor authentication, making it ideal for team collaboration. With a user-friendly interface and seamless cross-platform compatibility, NordPass simplifies password management for teams of all sizes.
Does Google have a password manager for teams?
No, Google does not have a dedicated password manager for teams. Google Password Manager is available within Google Workspace and allows individuals to save and autofill passwords across Chrome and Android devices. However, it lacks the collaborative features found in dedicated team password managers.
Should a small business use a password manager?
Yes, a small business should use a password manager. It enhances security by generating strong, unique passwords and simplifies password management by storing and auto-filling credentials. This reduces the risk of data breaches and improves efficiency, making it easier to protect sensitive information.
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